Tags from Word

PDF Professional can generate tagged PDF files from your Word documents. Tagged PDF files contain metadata which describe the document structure and the logical or reading order of the different document elements (e.g. pictures, text blocks, columns, titles), to assist screen readers.

Click the PDF Links button in the Nuance PDF toolbar or use the corresponding menu item. This opens the Nuance PDF Settings for Word dialog box, whose Tags tab offers the following settings:

Make tagged PDF

Mark this checkbox for tagged PDF output.

Tag inline shape objects

Choose to have inline shapes (e.g. clip arts or flowcharts with text flowing around) included in the tag structure.

Tag textboxes

Select this checkbox to tag text boxes as well.

Tag shape objects

Mark this checkbox to tag shape objects (examples: see above).

The tagging algorithm analyzes the content of the Word document to determine the tag structure of the output PDF file. The types of document elements that are tagged include:

• paragraphs

• tables

• table column headers

• table data cells

• numbered lists

• bullet lists

• images and clip art (tagging transfers their alternate text to the PDF)

Note

You cannot create tagged PDF files using the Print command in the File menu.