PDF Converter Professional 6

About Indexing PDF Documents

Chris Messina — Thu, 09 Jul 2009 19:51:03 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:51:03 PM

About Indexing PDF Documents

An index stores the content of many PDF files in a compact way, suited to easy search and retrieval.

Use the Document > Indexing > Create Full Text Indexes command to build a new index or update an existing one.

You can index PDF documents written in languages that use Roman characters or Asian characters (Chinese, Japanese or Korean). You can index not only the document text, but also bookmarks, comments, attachments, digital signatures, form fields, metadata, and other custom document properties.

You can build an index file from all the PDF files in a set of folders you define. Before starting you choose a folder where the index will be stored. Indexing proceeds in the background. A small index definition file is created, with the extension zpi. This refers to the index files that are stored in an automatically created sub-folder that has the same name as the zpi file, with a suffix _index.

These search indexes are not embedded in the PDF files; to make them available to other users you would have to save them to a shared location. Use a different command to create an embedded index for a single document so that it is truly portable.

Preparing for indexing
Collect all PDF documents to be indexed into one or more folders. If you just choose existing folders, be sure they include only PDF files you want indexed.

If you plan to migrate the PDF files with their index, it is better to store them in a single folder.

Add document properties to PDF documents so you can use them as search criteria.

Use Document > Document Properties > Description to add title, subject, author, base URL and some keywords that describe the contents. Use Document Properties > Custom to add Custom Defined Fields.

Notes
Be aware that if you create a full text index before redacting a document to remove its sensitive information, that information is NOT removed from its index, and can be easily found. When redacting finishes you are invited to also inspect the document. Accept the offer and remove the index. We advise that redaction and inspection are better done on a copy of a document – – this lets you retain the index in the original document.

Indexing hundreds of large PDF files can take time and computing resources – – best done over a lunch break.

About Indexing PDF Documents

admin — Tue, 07 Jul 2009 19:02:12 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:12 PM

An index stores the content of many PDF files in a compact way, suited to easy search and retrieval.

Use the Document > Indexing > Create Full Text Indexes command to build a new index or update an existing one.

Preparing for indexing

Collect all PDF documents to be indexed into one or more folders. If you just choose existing folders, be sure they include only PDF files you want indexed.

If you plan to migrate the PDF files with their index, it is better to store them in a single folder.

Add document properties to PDF documents so you can use them as search criteria.

Use Document > Document Properties > Description to add title, subject, author, base URL and some keywords that describe the contents. Use Document Properties > Custom to add Custom Defined Fields.

Notes

Be aware that if you create a full text index before redacting a document to remove its sensitive information, that information is NOT removed from its index, and can be easily found. When redacting finishes you are invited to also inspect the document. Accept the offer and remove the index. We advise that redaction and inspection are better done on a copy of a document – this lets you retain the index in the original document.

Indexing hundreds of large PDF files can take time and computing resources – best done over a lunch break.

Indexing

Chris Messina — Thu, 09 Jul 2009 19:50:32 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:50:32 PM

Indexing

admin — Tue, 07 Jul 2009 19:02:12 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:12 PM

Windows Desktop Search

Chris Messina — Thu, 09 Jul 2009 19:50:16 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:50:16 PM

Windows Desktop Search

Windows Desktop Search is an indexing and searching utility from Microsoft that will help you locate documents, spreadsheets, presentations, e-mail items, contacts, attachments on your computer or connected network.

The PDF Professional PDF indexing filter becomes available for Windows Desktop Search letting you index and search your PDF files, including image-only PDF files.

To download and install Windows Desktop Search (available for Windows XP and Vista), use this link: http://www.microsoft.com/windows/products/winfamily/desktopsearch/default.mspx.

After installation, Windows Desktop Search displays a search field and an icon to launch the application window to set search criteria.

Windows Desktop Search

admin — Tue, 07 Jul 2009 19:02:12 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:12 PM

The PDF Professional PDF indexing filter becomes available for Windows Desktop Search letting you index and search your PDF files, including image-only PDF files.

To download and install Windows Desktop Search (available for Windows XP and Vista), use this link: http://www.microsoft.com/windows/products/winfamily/desktopsearch/default.mspx.

After installation, Windows Desktop Search displays a search field and an icon to launch the application window to set search criteria.

Area Tool

Chris Messina — Thu, 09 Jul 2009 19:49:47 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:49:47 PM

Area Tool

View tab

Measurement shows:

Distance: As you are drawing the current edge of a polygon, this dynamically shows its length so far.
Angle: This shows the angle of the first line section related to the X axis; for following line sections it shows the angle relative to the previous section. No signs or directions of rotating are considered.
Area: The area of the polygon is displayed when the drawing is completed.

In the Cursor Location area, the X and Y coordinates of the current cursor position are dynamically displayed relating to the start points of the current line section. No signs are considered.

Setting tab

Perpendicular Measurement sets your lines to be drawn orthogonally (at right angles relative to the X or Y axis).This does not affect lines already drawn, nor concern the last automatically drawn edge of the polygon. You can change this option midway during a measurement.
Units Settings allow you to set the scaling for your measurement. See under Distance tool dialog box. A scale that is set applies to all measuring tools until it is changed.
In the Snap Settings area you can specify that your measuring should snap to points, edges or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this to store the current and future measurements with your PDF document, otherwise all results are lost as soon as you start a new measurement. Enter a text into the text field to appear in a pop-up comment window when you hover the cursor over any line in the shape.
Measuring Color: Sets the color for your measuring lines.

Area Tool

admin — Tue, 07 Jul 2009 19:02:20 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:20 PM

View tab

Measurement shows:

Distance: As you are drawing the current edge of a polygon, this dynamically shows its length so far.
Angle: This shows the angle of the first line section related to the X axis; for following line sections it shows the angle relative to the previous section. No signs or directions of rotating are considered.
Area: The area of the polygon is displayed when the drawing is completed.

In the Cursor Location area, the X and Y coordinates of the current cursor position are dynamically displayed relating to the start points of the current line section. No signs are considered.

Setting tab

Perpendicular Measurement sets your lines to be drawn orthogonally (at right angles relative to the X or Y axis).This does not affect lines already drawn, nor concern the last automatically drawn edge of the polygon. You can change this option midway during a measurement.
Units Settings allow you to set the scaling for your measurement. See under Distance tool dialog box. A scale that is set applies to all measuring tools until it is changed.
In the Snap Settings area you can specify that your measuring should snap to points, edges or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this to store the current and future measurements with your PDF document, otherwise all results are lost as soon as you start a new measurement. Enter a text into the text field to appear in a pop-up comment window when you hover the cursor over any line in the shape.
Measuring Color: Sets the color for your measuring lines.

Distance Tool

Chris Messina — Thu, 09 Jul 2009 19:48:12 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:48:12 PM

Distance Tool

View tab

The Measurement shows:.

Distance: As you are drawing the line, it dynamically shows its length so far.
Angle: Shows the current angle of the line you are drawing related to the X axis. No signs or direction of rotating are considered.

In the Cursor Location area, the X and Y coordinates of the current cursor position are dynamically displayed relative to a start point of X=0,Y=0. No signs are considered.

Setting tab

Perpendicular Measurement sets your line to be drawn orthogonally (at right angles to the X or Y axis.).
Choose from Inside or Top caption styles for the length display.
Units Settings allow you to set scaling for your measurement. A map or scale drawing should indicate its scale, e.g. 0.7 inches = 1 mile.
In the Snap Settings area you can specify that your measuring should snap to points, edges, or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this setting if you want the current measuring to be stored with your PDF document, otherwise all results are lost as soon as you start drawing a new line. Type a text into the text field to appear in a pop-up comment window when you hover with your pointer over this measurement.
Measuring Color: Sets the color for your measurement lines.
In the Leader area you can set the length of lines indicating the beginning and end of the object to be measured. Click Set Length as Default to keep these settings. Offset determines how far away the measure line is from the cursor.

Distance Tool

admin — Tue, 07 Jul 2009 19:02:21 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:21 PM

View tab

The Measurement shows:.

Distance: As you are drawing the line, it dynamically shows its length so far.
Angle: Shows the current angle of the line you are drawing related to the X axis. No signs or direction of rotating are considered.

In the Cursor Location area, the X and Y coordinates of the current cursor position are dynamically displayed relative to a start point of X=0,Y=0. No signs are considered.

Setting tab

Perpendicular Measurement sets your line to be drawn orthogonally (at right angles to the X or Y axis.).
Choose from Inside or Top caption styles for the length display.
Units Settings allow you to set scaling for your measurement. A map or scale drawing should indicate its scale, e.g. 0.7 inches = 1 mile.
In the Snap Settings area you can specify that your measuring should snap to points, edges, or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this setting if you want the current measuring to be stored with your PDF document, otherwise all results are lost as soon as you start drawing a new line. Type a text into the text field to appear in a pop-up comment window when you hover with your pointer over this measurement.
Measuring Color: Sets the color for your measurement lines.
In the Leader area you can set the length of lines indicating the beginning and end of the object to be measured. Click Set Length as Default to keep these settings. Offset determines how far away the measure line is from the cursor.

Performing Measurements

Chris Messina — Thu, 09 Jul 2009 19:47:49 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:47:49 PM

Performing Measurements

Measure Tools let you calculate lengths and areas in your PDF document. You can measure real screen dimensions or specify a scale for use with scaled figures or drawings, such as architectural blueprints or maps.

To use Measure Tools

Select Tools > Measuring and choose Distance tool, Perimeter tool, or Area tool. This provides a drawing cursor and opens a dialog box that applies to all three tools. You can also access Measure Tools via the Measure toolbar, if displayed.
Choose the Distance tool to measure the distance between two points. First make desired settings in the Distance Tool dialog box. Then click on the start point, draw a line to the end point; click twice to complete the measurement.
Choose the Perimeter tool to calculate the perimeter of a closed polygon. Make desired settings in the Perimeter Tool dialog box. Then draw a line, lift the mouse, press it again to draw a connected line. Draw at least two connected lines, then double-click the end point of the second-to-last line to automatically close the polygon.
Choose the Perimeter tool to calculate the total length of a set of connected lines. Make desired settings in the Perimeter Tool dialog box. Then draw at least two connected lines and read the perimeter length at the current point next to the line or in the dialog box. Use a shortcut menu to complete the measurement with an open shape or double-click to form a closed polygon.
Choose the Area tool to calculate the area of a polygon. Make desired settings in the Area Tool dialog box. Then draw at least two connected lines, and double-click the end point of the second-to-last line to automatically close the polygon. Read the area in the dialog box or by hovering the cursor over the area icon.

Note:
When drawing a polygon, no crossing lines are allowed.

Notes
To change the properties of an existing measurement, right-click on one of its lines.

The Markup panel of the dialog box lets you choose between a temporary or permanent display of measurements.

We also provide tools for measuring 3D objects.

Performing Measurements

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

To use Measure Tools

Select Tools > Measuring and choose Distance tool, Perimeter tool, or Area tool. This provides a drawing cursor and opens a dialog box that applies to all three tools. You can also access Measure Tools via the Measure toolbar, if displayed.
Choose the Distance tool to measure the distance between two points. First make desired settings in the Distance Tool dialog box. Then click on the start point, draw a line to the end point; click twice to complete the measurement.
Choose the Perimeter tool to calculate the perimeter of a closed polygon. Make desired settings in the Perimeter Tool dialog box. Then draw a line, lift the mouse, press it again to draw a connected line. Draw at least two connected lines, then double-click the end point of the second-to-last line to automatically close the polygon.
Choose the Perimeter tool to calculate the total length of a set of connected lines. Make desired settings in the Perimeter Tool dialog box. Then draw at least two connected lines and read the perimeter length at the current point next to the line or in the dialog box. Use a shortcut menu to complete the measurement with an open shape or double-click to form a closed polygon.
Choose the Area tool to calculate the area of a polygon. Make desired settings in the Area Tool dialog box. Then draw at least two connected lines, and double-click the end point of the second-to-last line to automatically close the polygon. Read the area in the dialog box or by hovering the cursor over the area icon.

Note: When drawing a polygon, no crossing lines are allowed.

Notes

To change the properties of an existing measurement, right-click on one of its lines.

The Markup panel of the dialog box lets you choose between a temporary or permanent display of measurements.

We also provide tools for measuring 3D objects.

Measuring

Chris Messina — Thu, 09 Jul 2009 19:47:07 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:47:07 PM

Measuring

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

Adding Sounds

Chris Messina — Thu, 09 Jul 2009 19:46:54 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:46:54 PM

Adding Sounds

To embed sound files into your PDF

Choose the Sound tool from the Advanced toolbar.
Select a page area.
Specify Content Settings. This includes

- Media compatibility: choose compatibility level
- Location: browse to the file to be added
- Content type: set application or audio type.

Mark the checkbox Embed content in document to save the added file into the PDF.

Choose to have a cover for the audio content, if desired.
Click OK.

Use the Hand tool to play the audio file and to add the current PDF to the list of trusted documents.

To modify multimedia settings, actions and appearance, select the Sound tool again, right-click the embedded content and choose the desired command.

If you do not embed the sound file, it is linked – – both the PDF and the sound file must remain in their locations for the link to work.

You can also attach a sound as a comment.

Adding Sounds

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

To embed sound files into your PDF

Choose the Sound tool from the Advanced toolbar.
Select a page area.
Specify Content Settings. This includes

- Media compatibility: choose compatibility level
- Location: browse to the file to be added
- Content type: set application or audio type.

Mark the checkbox Embed content in document to save the added file into the PDF.

Choose to have a cover for the audio content, if desired.
Click OK.

Use the Hand tool to play the audio file and to add the current PDF to the list of trusted documents.

To modify multimedia settings, actions and appearance, select the Sound tool again, right-click the embedded content and choose the desired command.

If you do not embed the sound file, it is linked – both the PDF and the sound file must remain in their locations for the link to work.

You can also attach a sound as a comment.

Adding Movies

Chris Messina — Thu, 09 Jul 2009 19:46:27 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:46:27 PM

Adding Movies

To embed movie files into your PDF

Choose the Movie tool from the Advanced toolbar.
Select a page area.
Specify Content Settings. This includes

- Media compatibility: choose compatibility level
- Location: browse to choose the file type and the file to be added
- Content type: set application or video type.

Mark the checkbox Embed content in document to save the added file into the PDF.

Mark the Checkbox Retain original sizing to use the original dimensions of the video file.

Choose to have a cover for the video content, if desired.
Click OK.

Use the Hand tool to play the movie file and to add the current PDF to the list of trusted documents.

To modify multimedia settings, actions and appearance, select the Movie tool again, right-click the embedded content and choose the desired command.

If you do not embed the movie file, it is linked – – both the PDF and the movie file must remain in their locations for the link to work.

Open the Files of Type drop-down list in the Open dialog box to see the range of supported file types.

These include the Windows®® built-in player, Windows Media Player and now Micromedia®® Flash formats (.spl, .swf and .swt).

To play Flash video in PDF files you receive, you will need an adequate version of the Adobe® ® Flash player on your system.

Adding Movies

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

To embed movie files into your PDF

Choose the Movie tool from the Advanced toolbar.
Select a page area.
Specify Content Settings. This includes

- Media compatibility: choose compatibility level
- Location: browse to choose the file type and the file to be added
- Content type: set application or video type.

Mark the checkbox Embed content in document to save the added file into the PDF.

Mark the Checkbox Retain original sizing to use the original dimensions of the video file.

Choose to have a cover for the video content, if desired.
Click OK.

Use the Hand tool to play the movie file and to add the current PDF to the list of trusted documents.

To modify multimedia settings, actions and appearance, select the Movie tool again, right-click the embedded content and choose the desired command.

If you do not embed the movie file, it is linked – both the PDF and the movie file must remain in their locations for the link to work.

Open the Files of Type drop-down list in the Open dialog box to see the range of supported file types.

These include the Windows® built-in player, Windows Media Player and now Micromedia® Flash formats (.spl, .swf and .swt).

To play Flash video in PDF files you receive, you will need an adequate version of the Adobe® Flash player on your system.

Multimedia

Chris Messina — Thu, 09 Jul 2009 19:45:58 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:45:58 PM

Multimedia

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

The 3D Object Shortcut Menu

Chris Messina — Thu, 09 Jul 2009 19:45:41 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:45:41 PM

The 3D Object Shortcut Menu

When working with an embedded 3D object, you have access to the following shortcut menu commands:

Command listing is content-specific (only animated content can be played and paused), others – – for example Expand/Collapse 3D Tools – – are dynamic.

The 3D Object Shortcut Menu

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

When working with an embedded 3D object, you have access to the following shortcut menu commands:

Command listing is content-specific (only animated content can be played and paused), others – for example Expand/Collapse 3D Tools – are dynamic.

Measuring 3D Objects

Chris Messina — Thu, 09 Jul 2009 19:45:17 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:45:17 PM

Measuring 3D Objects

Click the 3D Measurement button in the 3D toolbar to measure vertex distance, edges, angles and several more 3D dimensions. This will display a dialog box with three tabs:

View: specify measurement type: Ruler, Distance, Radius, Angle or Auto.
Markup: add markup text to specific measured dimensions.
Tool Settings: set measurement units and snapping.

We provide other tools for measuring 2D objects and pictures.

Measuring 3D Objects

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

Click the 3D Measurement button in the 3D toolbar to measure vertex distance, edges, angles and several more 3D dimensions. This will display a dialog box with three tabs:

View: specify measurement type: Ruler, Distance, Radius, Angle or Auto.
Markup: add markup text to specific measured dimensions.
Tool Settings: set measurement units and snapping.

We provide other tools for measuring 2D objects and pictures.

Using the Model Tree

Chris Messina — Thu, 09 Jul 2009 19:44:56 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:44:56 PM

Using the Model Tree

Click the Model tree icon in the 3D toolbar to see and work with the structure of a 3D object. The model tree is displayed in the Navigation Panel and shows the element hierarchy (nodes, groups, individual objects). Right-click a member of the hierarchy for viewing and export commands.

Click the Options button at the top of the Model Tree panel to specify display options, color settings, render mode, or to export the whole tree into an XML file.

XML files are ideal for data distribution because they are easy to port and their display can be specified through style sheets.

Using the Model Tree

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

Click the Options button at the top of the Model Tree panel to specify display options, color settings, render mode, or to export the whole tree into an XML file.

XML files are ideal for data distribution because they are easy to port and their display can be specified through style sheets.

Extended 3D Toolbar

Chris Messina — Thu, 09 Jul 2009 19:44:32 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:44:32 PM

Extended 3D Toolbar

When you extend the 3D Tools toolbar, you have access to

Views: choose a stored view from the drop-down menu.
Orthographic/Perspective Projection: click this button to switch between a 2D and a 3D view.
Render Mode: select a 3D screen rendering type.
Extra Lights: add lighting to your 3D section.

Extended 3D Toolbar

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

When you extend the 3D Tools toolbar, you have access to

Views: choose a stored view from the drop-down menu.
Orthographic/Perspective Projection: click this button to switch between a 2D and a 3D view.
Render Mode: select a 3D screen rendering type.
Extra Lights: add lighting to your 3D section.

Working with Embedded 3D Objects

Chris Messina — Thu, 09 Jul 2009 19:43:26 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:43:26 PM

Working with Embedded 3D Objects

To work with embedded 3D content, you have to activate it. Select the Hand tool then click the 3D object (or right-click and choose Activate 3D). This displays the 3D tools.

This is the default layout of the 3D tools. You can have more by right-clicking an embedded 3D object and selecting the Expand 3D Tools command. Click Extended 3D Toolbar to read about these additional tools.

Toolbar buttons (from left to right):

Viewing

1. Rotate the object around an axis.

2. Spin it around a point.

3. Pan the object within the 3D element area.

4. Walk: change viewing perspective and distance.

5. Zoom: zoom view in or out.

Measurement

6. Use this tool to measure edges and distances between vertices. For details see: Measuring 3D Objects.

Model tree

7. This tool lets you display your 3D model hierarchy. For details see: Model Tree.

Display

8. This button switches back to default view.

9. Click this button to store a view of the 3D object. You can later choose from your stored views using the object shortcut menu or the Extended 3D Toolbar.

Animation

10. If the embedded 3D object is animated, use this control button to Play/Pause it.

Background

11. Use this tool to select a background color from the palette.

Tip
Learn more about The 3D object shortcut menu.

Working with Embedded 3D Objects

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

To work with embedded 3D content, you have to activate it. Select the Hand tool then click the 3D object (or right-click and choose Activate 3D). This displays the 3D tools.

Toolbar buttons (from left to right):

Viewing

1. Rotate the object around an axis.

2. Spin it around a point.

3. Pan the object within the 3D element area.

4. Walk: change viewing perspective and distance.

5. Zoom: zoom view in or out.

Measurement

6. Use this tool to measure edges and distances between vertices. For details see: Measuring 3D Objects.

Model tree

7. This tool lets you display your 3D model hierarchy. For details see: Model Tree.

Display

8. This button switches back to default view.

9. Click this button to store a view of the 3D object. You can later choose from your stored views using the object shortcut menu or the Extended 3D Toolbar.

Animation

10. If the embedded 3D object is animated, use this control button to Play/Pause it.

Background

11. Use this tool to select a background color from the palette.

Tip

Learn more about The 3D object shortcut menu.

Embedding 3D Objects in your PDF

Chris Messina — Thu, 09 Jul 2009 19:42:30 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:42:30 PM

Embedding 3D Objects in your PDF

To add 3D files to your PDFs use the 3D Tool

Click in the Advanced toolbar.
Select an area on the page for the insertion of the 3D object.
Browse to the u3d file you want to embed and select it.
Click Open.

Note
PDF Professional works with 3D files in the *.u3d format. This is a universal file format for 3D file content description.

Embedding 3D Objects in your PDF

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

To add 3D files to your PDFs use the 3D Tool

Click in the Advanced toolbar.
Select an area on the page for the insertion of the 3D object.
Browse to the u3d file you want to embed and select it.
Click Open.

Note

PDF Professional works with 3D files in the *.u3d format. This is a universal file format for 3D file content description.

Benefits of Using 3D Objects in a PDF

Chris Messina — Thu, 09 Jul 2009 19:42:05 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:42:05 PM

Benefits of Using 3D Objects in a PDF

PDF Professional lets you embed 3D objects in your PDF files and edit them inside the container PDF. Basic editing and display options are also available.

This can be particularly useful if you work in the 3D/CG industry (for instance as a 3D modeler, artist, or animator); or if you are an architect/engineer needing to present work in a portable fashion (the creator 3D application does not have to be installed on target machines).

Benefits of Using 3D Objects in a PDF

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

PDF Professional lets you embed 3D objects in your PDF files and edit them inside the container PDF. Basic editing and display options are also available.

3D Graphics

Chris Messina — Thu, 09 Jul 2009 19:41:39 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:41:39 PM

3D Graphics

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

Using JavaScripts

Chris Messina — Thu, 09 Jul 2009 19:39:58 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:39:58 PM

Using JavaScripts

You can add custom JavaScript actions to your PDF files.

Click Document > JavaScript and choose from the following:

To add JavaScript actions to PDF document events

Choose Set Document Actions.
Select the Document event in the left window.
Click the Edit button.
Write your JavaScript in the JavaScript Editor text window.
Repair any reported syntax errors and click OK again.
Click OK.

To edit your script directly

Choose JavaScript Console.
Compile your script.

To create custom scripts

Choose Document JavaScripts.
Click Add.
Name your script for identification and click OK.
Click Edit, and compile your script. When done, click OK.
Click Close to finish.

Provided that your script is correct, and it is supported by the version of your PDF, the set event will execute the specified action.

Example
E-mailing the PDF that you have just saved:

Select Document Save Completed in the Set Document Actions dialog.
Click Edit.
Type in the following script: this.mailDoc(true);
Click OK.

After you have successfully saved the PDF, a new, blank e-mail message will pop-up with your PDF attached to it.

Using JavaScripts

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

You can add custom JavaScript actions to your PDF files.

Click Document > JavaScript and choose from the following:

To add JavaScript actions to PDF document events

Choose Set Document Actions.
Select the Document event in the left window.
Click the Edit button.
Write your JavaScript in the JavaScript Editor text window.
Repair any reported syntax errors and click OK again.
Click OK.

To edit your script directly

Choose JavaScript Console.
Compile your script.

To create custom scripts

Choose Document JavaScripts.
Click Add.
Name your script for identification and click OK.
Click Edit, and compile your script. When done, click OK.
Click Close to finish.

Provided that your script is correct, and it is supported by the version of your PDF, the set event will execute the specified action.

Example

E-mailing the PDF that you have just saved:

Select Document Save Completed in the Set Document Actions dialog.
Click Edit.
Type in the following script: this.mailDoc(true);
Click OK.

After you have successfully saved the PDF, a new, blank e-mail message will pop-up with your PDF attached to it.

Editing Objects with the Touchup Object Tool

Chris Messina — Thu, 09 Jul 2009 19:38:06 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:38:06 PM

Editing Objects with the Touchup Object Tool

This tool functions on inserted Clip Art, Watermarks and pictures inserted from image files. Insert such pictures with the page shortcut menu item Place image…….

Use the Touchup Object tool to select an image or object in a PDF document and rotate or move it to a new location. The Touchup Object tool is only used for last-minute corrections to images and objects in a PDF document. For major revisions, use the original authoring application, and then re-generate the PDF document.

Text boxes are selected as objects. The Touchup Object tool cannot select individual characters. Use the Touchup Text tool to edit characters and words.

Note
Comments and stamps cannot be selected or modified using Touchup tools.

To edit an object with the Touchup Object tool

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool
Select the image or object, and then rotate or drag it to the desired location;
Right-click to choose options from the shortcut menu: flip, rotate by 45 degree steps, set/clear transparency.
Group or ungroup objects as described below.
Choose Properties to change object attributes.
If the Select Parent Group option is active, the object belongs to a group. Nevertheless, it can be edited by itself.

You can also rotate an object by any angle, using its handle.

To group objects

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool.
Hold down the Shift key, and click each object you want to group.
Right-click within the selection area and choose Group.

Notes
Objects cannot be grouped (the Group option is inactive) if any of them already belongs to a group. For such objects, the Select Parent Group option is active.

Grouping objects is only effective while the group remains selected. To handle them as a group afterwards, select any of them and choose Select Parent Group in the shortcut menu.

To ungroup grouped objects

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool.
Choose Select Parent Group to view the group, right-click within it and choose Ungroup.
Click outside the selection for ungrouping to have effect.

Editing Objects with the Touchup Object Tool

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

This tool functions on inserted Clip Art, Watermarks and pictures inserted from image files. Insert such pictures with the page shortcut menu item Place image….

Text boxes are selected as objects. The Touchup Object tool cannot select individual characters. Use the Touchup Text tool to edit characters and words.

Note

Comments and stamps cannot be selected or modified using Touchup tools.

To edit an object with the Touchup Object tool

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool
Select the image or object, and then rotate or drag it to the desired location;
Right-click to choose options from the shortcut menu: flip, rotate by 45 degree steps, set/clear transparency.
Group or ungroup objects as described below.
Choose Properties to change object attributes.
If the Select Parent Group option is active, the object belongs to a group. Nevertheless, it can be edited by itself.

You can also rotate an object by any angle, using its handle.

To group objects

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool.
Hold down the Shift key, and click each object you want to group.
Right-click within the selection area and choose Group.

Notes

Objects cannot be grouped (the Group option is inactive) if any of them already belongs to a group. For such objects, the Select Parent Group option is active.

Grouping objects is only effective while the group remains selected. To handle them as a group afterwards, select any of them and choose Select Parent Group in the shortcut menu.

To ungroup grouped objects

Click the Touchup Object tool on the Standard Toolbar or select Tools > Touchup >Touchup Object tool.
Choose Select Parent Group to view the group, right-click within it and choose Ungroup.
Click outside the selection for ungrouping to have effect.

Editing Text with the Touchup Text Tool

Chris Messina — Thu, 09 Jul 2009 19:37:17 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:37:17 PM

Editing Text with the Touchup Text Tool

The Touchup Text tool allows you to make minor text revisions to a PDF document, including modifications to attributes, font type, size, fill color, etc. If the PDF document is secured to prevent editing, the Touchup Text tool is not available unless you get permission from the author. See Digital ID Settings.

You can only change text and properties if the related fonts are available in your system or embedded in the document. See Embedding Fonts.

Make limited text edits, even over multiple lines of text.

Notes
Editing should be kept to a minimum because the PDF format is mainly for document exchange, distribution and publishing, not for large-scale text revision.

Text editing may not succeed on text where only a subset of the original font is embedded.

The Touchup Text tool cannot be used with form fields.

Using the Touchup Text tool might change how the document reflows and may make the document less accessible to the visually impaired.

To edit text with the Touchup Text tool

Select Tools > Touchup > Touchup Text tool, or click the Touchup Text tool on the Standard Toolbar.
Click in the text you want to edit. A bounding box outlines the text area where edit actions can be done.
Select Edit > Select All to select all the text in the bounding box, or drag the cursor to select characters, spaces, words, or even several lines within the box.
Do any of the following to edit the text:

- Type new text to replace the selected text.
- Right-click the text for a shortcut menu to access properties in the TouchUp Properties dialog box.
- Choose Edit > Delete, or press Delete to remove the text.
- Choose Edit > Copy to copy the selected text to the Clipboard.

Click outside the selection to deselect it and start over.

To edit tag data with the Touchup Text tool
This functions only on PDF files already containing tags.

Select Tools > Touchup > Touchup Text tool, or click the Touchup Text tool on the Standard Toolbar.
Click in the text you want to edit. A bounding box outlines the text area where edit actions can be done.
Right click for a shortcut menu and use the Content and Tag panels of the TouchUp Properties dialog box.
Modify tag data, including Alternate and Expansion text. Specify a language to assist screen reader programs.

To add new text to a blank area on a PDF page, use the Typewriter tool or the Typewriter Box tool. Text can be added as an annotation using the Text Box tool.

Editing Text with the Touchup Text Tool

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

You can only change text and properties if the related fonts are available in your system or embedded in the document. See Embedding Fonts.

Make limited text edits, even over multiple lines of text.

Notes

Editing should be kept to a minimum because the PDF format is mainly for document exchange, distribution and publishing, not for large-scale text revision.

Text editing may not succeed on text where only a subset of the original font is embedded.

The Touchup Text tool cannot be used with form fields.

Using the Touchup Text tool might change how the document reflows and may make the document less accessible to the visually impaired.

To edit text with the Touchup Text tool

Select Tools > Touchup > Touchup Text tool, or click the Touchup Text tool on the Standard Toolbar.
Click in the text you want to edit. A bounding box outlines the text area where edit actions can be done.
Select Edit > Select All to select all the text in the bounding box, or drag the cursor to select characters, spaces, words, or even several lines within the box.
Do any of the following to edit the text:

- Type new text to replace the selected text.
- Right-click the text for a shortcut menu to access properties in the TouchUp Properties dialog box.
- Choose Edit > Delete, or press Delete to remove the text.
- Choose Edit > Copy to copy the selected text to the Clipboard.

Click outside the selection to deselect it and start over.

To edit tag data with the Touchup Text tool

This functions only on PDF files already containing tags.

Select Tools > Touchup > Touchup Text tool, or click the Touchup Text tool on the Standard Toolbar.
Click in the text you want to edit. A bounding box outlines the text area where edit actions can be done.
Right click for a shortcut menu and use the Content and Tag panels of the TouchUp Properties dialog box.
Modify tag data, including Alternate and Expansion text. Specify a language to assist screen reader programs.

To add new text to a blank area on a PDF page, use the Typewriter tool or the Typewriter Box tool. Text can be added as an annotation using the Text Box tool.

Adding Text with the Typewriter Tools

Chris Messina — Thu, 09 Jul 2009 19:36:35 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:36:35 PM

Adding Text with the Typewriter Tools

Use the Typewriter tool or the Typewriter Box tool in the Advanced toolbar to add text at any suitable place on a PDF page. The Typewriter tool enters text directly at the cursor position. The Typewriter Box tool puts the text into a movable box. When the PDF is saved, the entered texts become a part of the real PDF content, unlike texts entered as annotations, e.g. with the Text Box tool.

Text can also be pasted onto a Typewriter tool cursor or into a typewriter box. That means text blocks can be copied from Normal or Searchable PDF files and pasted into other PDF pages in the same or different documents. Document Assembly view is useful for such operations.

As text is entered or pasted, in-place spell checking will be performed if it is enabled under Edit > Preferences > Spell Check. Spell checking cannot be run explicitly on typewriter tool text.

To move a typewriter box, select one of the Typewriter tools and click inside the box. Double click to edit the text. You can also move text entered by the Typewriter tool in the same way. Once the PDF is saved these texts can no longer be moved.

Adding Text with the Typewriter Tools

admin — Tue, 07 Jul 2009 19:02:11 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:11 PM

As text is entered or pasted, in-place spell checking will be performed if it is enabled under Edit > Preferences > Spell Check. Spell checking cannot be run explicitly on typewriter tool text.

Editing Page Contents

Chris Messina — Thu, 09 Jul 2009 19:35:57 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:35:57 PM

Editing Page Contents

You can

select text or image
copy and paste text or image
insert Clip Art
edit objects
edit text
add text

Select Text
Click the Select Text tool to select a block of text. You may then copy the selected text. Right-click for a shortcut menu. Then you can highlight or underline it, show it crossed out, mark places for text insertions or replacements, insert a hyperlink or note, turn it into a bookmark, or search for the first word in the selection.

Select Image
Click the Select Area tool to select a page area to be copied as image or to create a hyperlink for the area.

Copy and Paste Text or Image

Select Copy from the Edit menu or from a shortcut menu to copy selected text or image.

Select Paste in an open document in another application (e.g. an Office application) to paste it.

Notes
The Cut, Copy and Paste commands may not be available if a PDF document is password protected against copying.

Copied text can also be pasted into comments.

The font will be substituted if text copied from a PDF document has fonts not available on the receiving computer.

Insert Clip Art

Use the Clip Art panel in Organizer to insert, rename or delete clip arts. You can insert both pre-defined and custom created clip art. Clip art is grouped in categories.

You can add image files to your document with the Touchup Object tool, and then copy it, save it, or add a transparency effect. Most popular image formats are supported, including jpg, bmp, gif, and more.

To add an image file

Select Tools > Touchup > Touchup Object or click the Touchup Object tool in the Standard Toolbar.
Right-click the document and choose Place Image. Select an image from the browser and click OK.
The image will be placed at the center of the page. Use the Touchup Object tool to move it.

Using Touchup Tools

PDF Professional includes the Touchup Text tool and Touchup Object tool which allow you to make limited last-minute revisions to the document text, images, and other objects. Use the Touchup Object tool to add picture files and transparency effects as well.

Select Tools > Touchup and choose Touchup Text or Touchup Object, or click the button of the appropriate tool on the Standard Toolbar for the desired tool to have effect.

Edit Objects using the Touchup Object tool

Select an object with the tool in the Main Toolbar, or select Tools > Touchup > Touchup Object, then

drag the cursor to move an object to a new location
drag the scale handles (red circles) to resize an object
drag the cursor to rotate an object. To get the rotate cursor shape, click on the red circle above the object. Drag it in the desired direction. While dragging, the cursor shape will change again. You can also use the shortcut menu to rotate an object.

Select more than one object, then use a shortcut menu to

Group or UnGroup objects, or
reorder objects with the commands Bring to Top or Send to Back.

Adding text using the Typewriter tool and the Typewriter Box tool

Editing Page Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

You can

select text or image
copy and paste text or image
insert Clip Art
edit objects
edit text
add text

Select Text

Click the Select Text tool to select a block of text. You may then copy the selected text. Right-click for a shortcut menu. Then you can highlight or underline it, show it crossed out, mark places for text insertions or replacements, insert a hyperlink or note, turn it into a bookmark, or search for the first word in the selection.

Select Image

Click the Select Area tool to select a page area to be copied as image or to create a hyperlink for the area.

Copy and Paste Text or Image

Select Copy from the Edit menu or from a shortcut menu to copy selected text or image.

Select Paste in an open document in another application (e.g. an Office application) to paste it.

Notes

The Cut, Copy and Paste commands may not be available if a PDF document is password protected against copying.

Copied text can also be pasted into comments.

The font will be substituted if text copied from a PDF document has fonts not available on the receiving computer.

Insert Clip Art

Use the Clip Art panel in Organizer to insert, rename or delete clip arts. You can insert both pre-defined and custom created clip art. Clip art is grouped in categories.

To add an image file

Select Tools > Touchup > Touchup Object or click the Touchup Object tool in the Standard Toolbar.
Right-click the document and choose Place Image. Select an image from the browser and click OK.
The image will be placed at the center of the page. Use the Touchup Object tool to move it.

Using Touchup Tools

Select Tools > Touchup and choose Touchup Text or Touchup Object, or click the button of the appropriate tool on the Standard Toolbar for the desired tool to have effect.

Edit Objects using the Touchup Object tool

Select an object with the tool in the Main Toolbar, or select Tools > Touchup > Touchup Object, then

drag the cursor to move an object to a new location
drag the scale handles (red circles) to resize an object
drag the cursor to rotate an object. To get the rotate cursor shape, click on the red circle above the object. Drag it in the desired direction. While dragging, the cursor shape will change again. You can also use the shortcut menu to rotate an object.

Select more than one object, then use a shortcut menu to

Group or UnGroup objects, or
reorder objects with the commands Bring to Top or Send to Back.

Adding text using the Typewriter tool and the Typewriter Box tool

Thumbnail Operations

Chris Messina — Thu, 09 Jul 2009 19:33:44 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:33:44 PM

Thumbnail Operations

Thumbnails are displayed in the Pages panel. You can enlarge, reduce, embed or un-embed thumbnails.

To reduce thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Reduce Page Thumbnails from a shortcut menu, or

Click Options and select Reduce Page Thumbnails.

To enlarge thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Enlarge Page Thumbnails from a shortcut menu, or

Click Options and select Enlarge Page Thumbnails.

To embed thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Embed All Page Thumbnails from a shortcut menu, or

Click Options and select Embed All Page Thumbnails.
Click OK in the warning message dialog box.
Save your file. File size will increase.

To remove embedded thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Remove Embedded Page Thumbnails from a shortcut menu, or

Click Options and select Remove Embedded Page Thumbnails.
Click OK in the warning message dialog box.
Save your file.

Note
Thumbnails are useful for performing whole-page operations. An alternative is to use Document Assembly which, in addition, allows objects or text to be selected inside pages to be moved or copied to other pages or even other documents.

Thumbnail Operations

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

Thumbnails are displayed in the Pages panel. You can enlarge, reduce, embed or un-embed thumbnails.

To reduce thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Reduce Page Thumbnails from a shortcut menu, or

Click Options and select Reduce Page Thumbnails.

To enlarge thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Enlarge Page Thumbnails from a shortcut menu, or

Click Options and select Enlarge Page Thumbnails.

To embed thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Embed All Page Thumbnails from a shortcut menu, or

Click Options and select Embed All Page Thumbnails.
Click OK in the warning message dialog box.
Save your file. File size will increase.

To remove embedded thumbnails

Open a PDF file.
Display the Pages panel from the Navigation Panels.
Right-click a thumbnail and select Remove Embedded Page Thumbnails from a shortcut menu, or

Click Options and select Remove Embedded Page Thumbnails.
Click OK in the warning message dialog box.
Save your file.

Note

Thumbnails are useful for performing whole-page operations. An alternative is to use Document Assembly which, in addition, allows objects or text to be selected inside pages to be moved or copied to other pages or even other documents.

Page Operations

Chris Messina — Thu, 09 Jul 2009 19:31:56 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:31:56 PM

Page Operations

You can perform the following page operations:

inserting
deleting
cropping
copying
moving
rotating
extracting

You can use the Pages panel for page operations. Open your document and open the Pages panel.

Inserting pages
You can insert both new blank pages and existing PDF pages into your opened PDF document.

To insert existing pages

Select Insert from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
Select a PDF file from the Open dialog box and click Open.
In the Insert Pages dialog box, select all pages, a page range or specified pages and select a location. Then click OK.

To insert blank pages

Select New from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the New Pages dialog box, select size, orientation and location options. Define how many blank pages you want to add. Then click OK.

Deleting pages

Select Delete from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the Delete Pages dialog box, select current page, a page range or specified pages.

Deletion cannot be undone.

At least one page should remain in a PDF document, you are not allowed to delete all the pages.

Cropping pages

With cropping you can control the visible page area. The file size will not be reduced.

Click the Crop button in the Standard toolbar, or select Crop from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the Crop Pages dialog box, select options. Then click OK.

Use the Remove White Margins option, for instance to trim presentation slides converted to PDF. Choose to crop the current page, selected pages or the whole document.

Use the Undo button in the Edit toolbar if the result is not satisfactory.

Copying or Moving pages

To copy pages within a document, Ctrl-drag the page thumbnails to a new location.
To copy pages between documents, drag the page thumbnails to a new location.
To move pages within a document, drag the page thumbnails to a new location.
To move pages between documents, press Ctrl as you drag the page thumbnails.

Check that the plus sign appears while dragging thumbnails as you are copying pages.

Tip
For copying or moving pages between documents, use the Window > Tile command to display multiple documents at the same time with their Pages panels open.

Rotating Pages

You can rotate pages 90 degrees clockwise or counter-clockwise, or 180 degrees.

Select Rotate from a shortcut menu, or from the Options menu, or from the Document > Pages menu to open the Rotate Pages dialog box.
Select a Rotate Angle and a page range.
This rotation becomes permanent when you save the document.

Note
This command is different from View > Rotate View > Clockwise or Counterclockwise which only temporarily displays a rotated page.

You can rotate objects on a PDF page by 45 degree steps using a shortcut menu, or perform free rotation with the object handle. See Touchup Object Tool.

Extracting Pages
You can extract one or more pages from a PDF document.

Select Extract from a shortcut menu, or from the Options menu, or from the Document > Pages menu to open the Extract Pages dialog box.
In the Extract Pages dialog box, select which page or page range to extract. You can choose from Current Page, Range or Selected.
To extract selected pages, select the required page thumbnails in the Pages panel before opening this dialog box.
Optionally, select Delete After Extraction, if you do not need these extracted pages in your original document any more. They will be deleted from the document.

Notes
You may not be able to extract pages from a protected PDF file. Select Document > Document Properties > Security to see the security settings of a document.

You can also extract pages using Document > Split Document. That lets you define pages to be extracted not only by page range, but also by a text search, by a bookmark or a bookmark level.

Notes
If you insert pages into a PDF already containing Bates stamping, it is not applied to the new page. If you delete pages, the Bates stamping will no longer be consecutive. Be careful not to remove Bates stamps when cropping pages.

Page and editing operations can also be performed by choosing Document Assembly from the View menu. The Pages panel displays pages as thumbnails (miniature static images) but Document Assembly view displays a number of real pages at a smaller size so that a wider range of editing is possible.

Page Operations

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

You can perform the following page operations:

inserting
deleting
cropping
copying
moving
rotating
extracting

You can use the Pages panel for page operations. Open your document and open the Pages panel.

Inserting pages

You can insert both new blank pages and existing PDF pages into your opened PDF document.

To insert existing pages

Select Insert from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
Select a PDF file from the Open dialog box and click Open.
In the Insert Pages dialog box, select all pages, a page range or specified pages and select a location. Then click OK.

To insert blank pages

Select New from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the New Pages dialog box, select size, orientation and location options. Define how many blank pages you want to add. Then click OK.

Deleting pages

Select Delete from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the Delete Pages dialog box, select current page, a page range or specified pages.

Deletion cannot be undone.

At least one page should remain in a PDF document, you are not allowed to delete all the pages.

Cropping pages

With cropping you can control the visible page area. The file size will not be reduced.

Click the Crop button in the Standard toolbar, or select Crop from a shortcut menu, or from the Options menu, or from the Document > Pages menu.
In the Crop Pages dialog box, select options. Then click OK.

Use the Remove White Margins option, for instance to trim presentation slides converted to PDF. Choose to crop the current page, selected pages or the whole document.

Use the Undo button in the Edit toolbar if the result is not satisfactory.

Copying or Moving pages

To copy pages within a document, Ctrl-drag the page thumbnails to a new location.
To copy pages between documents, drag the page thumbnails to a new location.
To move pages within a document, drag the page thumbnails to a new location.
To move pages between documents, press Ctrl as you drag the page thumbnails.

Check that the plus sign appears while dragging thumbnails as you are copying pages.

Tip

For copying or moving pages between documents, use the Window > Tile command to display multiple documents at the same time with their Pages panels open.

Rotating Pages

You can rotate pages 90 degrees clockwise or counter-clockwise, or 180 degrees.

Select Rotate from a shortcut menu, or from the Options menu, or from the Document > Pages menu to open the Rotate Pages dialog box.
Select a Rotate Angle and a page range.
This rotation becomes permanent when you save the document.

Note

This command is different from View > Rotate View > Clockwise or Counterclockwise which only temporarily displays a rotated page.

You can rotate objects on a PDF page by 45 degree steps using a shortcut menu, or perform free rotation with the object handle. See Touchup Object Tool.

Extracting Pages

You can extract one or more pages from a PDF document.

Select Extract from a shortcut menu, or from the Options menu, or from the Document > Pages menu to open the Extract Pages dialog box.
In the Extract Pages dialog box, select which page or page range to extract. You can choose from Current Page, Range or Selected.
To extract selected pages, select the required page thumbnails in the Pages panel before opening this dialog box.
Optionally, select Delete After Extraction, if you do not need these extracted pages in your original document any more. They will be deleted from the document.

Notes

You may not be able to extract pages from a protected PDF file. Select Document > Document Properties > Security to see the security settings of a document.

You can also extract pages using Document > Split Document. That lets you define pages to be extracted not only by page range, but also by a text search, by a bookmark or a bookmark level.

Notes

If you insert pages into a PDF already containing Bates stamping, it is not applied to the new page. If you delete pages, the Bates stamping will no longer be consecutive. Be careful not to remove Bates stamps when cropping pages.

Perimeter Tool

Chris Messina — Thu, 09 Jul 2009 19:28:50 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:28:50 PM

Perimeter Tool

View tab

Measurement shows:

Distance: As you are drawing the current section of a set of lines it dynamically shows its length so far.
Angle: This shows the angle of the first line section related to the X axis; for following line sections it shows the angle relative to the previous section. No signs or directions of rotating are considered.
Perimeter: The total length of the line set is dynamically displayed as you are drawing it. If you use a shortcut menu to complete drawing with an open shape, the total line set length is shown. If you double-click to form a polygon, its perimeter is shown.

In Cursor Location, the X and Y coordinates of the current cursor position are dynamically displayed relating to the start points of the current line section. No signs are considered.

Setting tab

Perpendicular Measurement sets your lines to be drawn orthogonally (at right angles relative to the X or Y axis).This does not affect lines already drawn, nor concern the last automatically drawn edge of the polygon. You can change this option midway during a measurement.
Units Settings allows you to set the scaling for your measurement. See under Distance tool dialog box. A scale that is set applies to all measuring tools until it is changed.
In the Snap Settings area you can specify that your measuring should snap to points, edges or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this to store the current and future measurements with your PDF document, otherwise all results are lost as soon as you start a new measurement. Enter a text into the text field to appear in a pop-up comment window when you hover the cursor over any line in the shape.
Measuring Color: Sets the color for your measuring lines.

Perimeter Tool

admin — Tue, 07 Jul 2009 19:02:23 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:23 PM

View tab

Measurement shows:

Distance: As you are drawing the current section of a set of lines it dynamically shows its length so far.
Angle: This shows the angle of the first line section related to the X axis; for following line sections it shows the angle relative to the previous section. No signs or directions of rotating are considered.
Perimeter: The total length of the line set is dynamically displayed as you are drawing it. If you use a shortcut menu to complete drawing with an open shape, the total line set length is shown. If you double-click to form a polygon, its perimeter is shown.

In Cursor Location, the X and Y coordinates of the current cursor position are dynamically displayed relating to the start points of the current line section. No signs are considered.

Setting tab

Perpendicular Measurement sets your lines to be drawn orthogonally (at right angles relative to the X or Y axis).This does not affect lines already drawn, nor concern the last automatically drawn edge of the polygon. You can change this option midway during a measurement.
Units Settings allows you to set the scaling for your measurement. See under Distance tool dialog box. A scale that is set applies to all measuring tools until it is changed.
In the Snap Settings area you can specify that your measuring should snap to points, edges or arcs in your document. Adjust snap sensitivity and color.

Markup tab

Use Markup: Choose this to store the current and future measurements with your PDF document, otherwise all results are lost as soon as you start a new measurement. Enter a text into the text field to appear in a pop-up comment window when you hover the cursor over any line in the shape.
Measuring Color: Sets the color for your measuring lines.

Pencil Properties

Chris Messina — Thu, 09 Jul 2009 19:28:16 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:28:16 PM

Pencil Properties

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.

	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.

	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.

	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.

	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.

	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – – it is a set of connected straight lines.

	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.

	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.

	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Properties
Select the Hand tool and right-click on any edge of a drawing object for its shortcut menu. Choose Properties to modify object appearance, view its revision history, or redefine its Author and Subject. Select Set Status to change the Review status of a drawing object. To pass judgement on the review status, select Migration. (For details see the Comments panel.) Choose Reply to add a Note to the object, or Set Appearance as Default Properties to use the current object’s object’s properties as the norm for all newly drawn objects of the same type.

Note
You can add lines or polygons that show screen or scaled measurements.

Pencil Properties

admin — Tue, 07 Jul 2009 19:02:23 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:23 PM

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.
	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.
	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.
	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.
	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.
	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – it is a set of connected straight lines.
	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.
	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.
	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Properties

Select the Hand tool and right-click on any edge of a drawing object for its shortcut menu. Choose Properties to modify object appearance, view its revision history, or redefine its Author and Subject. Select Set Status to change the Review status of a drawing object. To pass judgement on the review status, select Migration. (For details see the Comments panel.) Choose Reply to add a Note to the object, or Set Appearance as Default Properties to use the current object’s properties as the norm for all newly drawn objects of the same type.

Note

You can add lines or polygons that show screen or scaled measurements.

Pages Panel (Navigation Panel)

Chris Messina — Thu, 09 Jul 2009 19:26:49 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:26:49 PM

Pages Panel (Navigation Panel)

Thumbnails are displayed on the Pages Panel. A thumbnail is a miniature of the page image. A set of thumbnails gives you an overview of your PDF document. The thumbnail of the current page is shown with a blue border and a red frame dynamically indicates which part of the page is currently displayed in the Document Panel. Resize the red frame to change the page display.

Note:
Page-level operations are always carried on the selected page.

In addition to quick navigation, use this panel for document assembly. Right-click the panel or click the Options button at the top of the panel, and choose to

Create new pages
Insert files at a set location
Extract or copy pages
Delete pages
Crop pages
Rotate pages
Number pages
Print pages
Embed page thumbnails, remove embedded thumbnails
Enlarge / reduce page thumbnails
Set page properties for tab order and defining actions

For more details see Page-level operations and Thumbnail operations.

The pages panel allows only whole-page operations. An alternative is the new Document Assembly view, that additionally allows selected items inside pages to be copied or moved between pages and documents.

Pages Panel (Navigation Panel)

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Note: Page-level operations are always carried on the selected page.

In addition to quick navigation, use this panel for document assembly. Right-click the panel or click the Options button at the top of the panel, and choose to

Create new pages
Insert files at a set location
Extract or copy pages
Delete pages
Crop pages
Rotate pages
Number pages
Print pages
Embed page thumbnails, remove embedded thumbnails
Enlarge / reduce page thumbnails
Set page properties for tab order and defining actions

For more details see Page-level operations and Thumbnail operations.

Page Properties

Chris Messina — Thu, 09 Jul 2009 19:26:23 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:26:23 PM

Page Properties

Display Pages in the Navigation panel, right-click a page and choose the Page Properties command.

Use this dialog box to define

tab order for form fields in the page
actions for page operations.

Defining tab order for form fields in the page

Click the “Tab “Tab Order” ” tab and choose from the following

Use Row Order – – tab through form fields row-by-row (from top to bottom)
Use Column Order – – tab through form fields column-by-column (from left to right)
Use Document Structure – – tabbing follows the order defined with the “Set “Set Tab Order” ” tool
Unspecified – – no tab order is set.

Defining page actions

Click the Actions tab.
Pick a trigger. A trigger is an event that fires the selected action. Choose the trigger from: Page Open or Page Close.
Select an action from the drop-down list.
Click the Add button to specify action details. For instance, you can have a selected Form Data File imported into the fields of a page once this page opens.

Another example is to choose “Open “Open a web link” ” when the Add button is clicked, so that a link URL can be entered.

Page Properties

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Display Pages in the Navigation panel, right-click a page and choose the Page Properties command.

Use this dialog box to define

tab order for form fields in the page
actions for page operations.

Defining tab order for form fields in the page

Click the “Tab Order” tab and choose from the following

Use Row Order – tab through form fields row-by-row (from top to bottom)
Use Column Order – tab through form fields column-by-column (from left to right)
Use Document Structure – tabbing follows the order defined with the “Set Tab Order” tool
Unspecified – no tab order is set.

Defining page actions

Click the Actions tab.
Pick a trigger. A trigger is an event that fires the selected action. Choose the trigger from: Page Open or Page Close.
Select an action from the drop-down list.
Click the Add button to specify action details. For instance, you can have a selected Form Data File imported into the fields of a page once this page opens.

Another example is to choose “Open a web link” when the Add button is clicked, so that a link URL can be entered.

Page Numbering

Chris Messina — Thu, 09 Jul 2009 19:25:44 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:25:44 PM

Page Numbering

Display Pages in the Navigation panel, right-click a page and choose the Number Pages command.

Use this dialog box to define custom page numbering for selected pages.

Choose to re-number all pages, selected pages only or a document section.

If you start a new section, you can

set a different numbering style, specify a prefix for the new page numbers and set the starting page number for the selection. The sample at the bottom shows a dynamic preview.
continue numbering from the previous section with inherited styling.

Note
These page numbers serve for displaying page numbers in the Pages panel or in Document Assembly view only, they are not assigned to the real PDF pages, as in a header or footer.

Page Numbering

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Display Pages in the Navigation panel, right-click a page and choose the Number Pages command.

Use this dialog box to define custom page numbering for selected pages.

Choose to re-number all pages, selected pages only or a document section.

If you start a new section, you can

set a different numbering style, specify a prefix for the new page numbers and set the starting page number for the selection. The sample at the bottom shows a dynamic preview.
continue numbering from the previous section with inherited styling.

Note

These page numbers serve for displaying page numbers in the Pages panel or in Document Assembly view only, they are not assigned to the real PDF pages, as in a header or footer.

Oval Properties

Chris Messina — Thu, 09 Jul 2009 19:25:17 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:25:17 PM

Oval Properties

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.

	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.

	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.

	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.

	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.

	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – – it is a set of connected straight lines.

	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.

	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.

	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Note
You can add lines or polygons that show screen or scaled measurements.

Oval Properties

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.
	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.
	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.
	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.
	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.
	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – it is a set of connected straight lines.
	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.
	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.
	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Properties

Note

You can add lines or polygons that show screen or scaled measurements.

Model Tree (Navigation Panel)

Chris Messina — Thu, 09 Jul 2009 19:23:45 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:23:45 PM

Model Tree (Navigation Panel)

Click the Options button at the top of the Model Tree panel to specify display options, color settings, render mode, or to export the whole tree into an XML file.

XML files are ideal for data distribution because they are easy to port and their display can be specified through style sheets.

Model Tree (Navigation Panel)

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Click the Options button at the top of the Model Tree panel to specify display options, color settings, render mode, or to export the whole tree into an XML file.

XML files are ideal for data distribution because they are easy to port and their display can be specified through style sheets.

Link Properties

Chris Messina — Thu, 09 Jul 2009 19:23:16 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:23:16 PM

Link Properties

You can set actions to occur when a bookmark or hyperlink is clicked. Right-click a link for the Link Properties dialog box or a bookmark for the Bookmark Properties dialog box.

Choose from these action types:

Go to a page view
Asks you to scroll to a target location in the current PDF or another opened PDF and click Set. After this is done, a click with the Hand tool jumps to that specified page.
Open a web link
Asks you to provide a URL. You can use http, ftp, and mailto protocols. After this is done, a click with the Hand tool jumps to the specified Internet destination.
Open a file
Asks you to specify a file. After that is done, a click opens the file. If you choose a non-PDF file, you must have an application that can open it. When distributing a PDF file with such a link, the reader also needs such an application.
Execute a menu item
Asks you to choose a menu item. After that is done, a click on the link will perform the selected command.
Run a JavaScript
Asks you to write some script. After that is done, a click on the link runs the script.
Show/Hide field(s)
This lets you specify form fields to show or hide on clicking the link. Click the Add button. Mark fields to be displayed or hidden then use the Hide and Show radio buttons. For quick selection, use Select All or Deselect All.
Import form data
Click the Add button and browse to the form data file to be imported when the link is clicked.
Reset a form
This lets you specify which fields in the form you want to reset. Click the Add button, mark these and click OK.
Submit a form
Click the Add button to specify form data submission parameters: URL, export format and date conversion. You can choose to submit all field data, specify selected fields – – both with or without blank fields included.

Play Media (PDF 1.4 Compatible)
This lets you play PDF 1.4 compatible video files in the current document.

Play Media (PDF 1.5 and Later Compatible)
This lets you play PDF 1.5 and above compatible video files in the current document.

Play a sound
Click the Add button and select a wav file to be played when the link is clicked.

Go to a 3D view
This lets you display a pre-defined view of the selected 3D content in the PDF.

Note
For link actions, the Protected option prevents accidental change of the link appearance and actions.

Link Properties

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

You can set actions to occur when a bookmark or hyperlink is clicked. Right-click a link for the Link Properties dialog box or a bookmark for the Bookmark Properties dialog box.

Choose from these action types:

Go to a page view

Asks you to scroll to a target location in the current PDF or another opened PDF and click Set. After this is done, a click with the Hand tool jumps to that specified page.

Open a web link

Asks you to provide a URL. You can use http, ftp, and mailto protocols. After this is done, a click with the Hand tool jumps to the specified Internet destination.

Open a file

Asks you to specify a file. After that is done, a click opens the file. If you choose a non-PDF file, you must have an application that can open it. When distributing a PDF file with such a link, the reader also needs such an application.

Execute a menu item

Asks you to choose a menu item. After that is done, a click on the link will perform the selected command.

Run a JavaScript

Asks you to write some script. After that is done, a click on the link runs the script.

Show/Hide field(s)

This lets you specify form fields to show or hide on clicking the link. Click the Add button. Mark fields to be displayed or hidden then use the Hide and Show radio buttons. For quick selection, use Select All or Deselect All.

Import form data

Click the Add button and browse to the form data file to be imported when the link is clicked.

Reset a form

This lets you specify which fields in the form you want to reset. Click the Add button, mark these and click OK.

Submit a form

Click the Add button to specify form data submission parameters: URL, export format and date conversion. You can choose to submit all field data, specify selected fields – both with or without blank fields included.

Play Media (PDF 1.4 Compatible)

This lets you play PDF 1.4 compatible video files in the current document.

Play Media (PDF 1.5 and Later Compatible)

This lets you play PDF 1.5 and above compatible video files in the current document.

Play a sound

Click the Add button and select a wav file to be played when the link is clicked.

Go to a 3D view

This lets you display a pre-defined view of the selected 3D content in the PDF.

Note

For link actions, the Protected option prevents accidental change of the link appearance and actions.

Line Properties

Chris Messina — Thu, 09 Jul 2009 19:19:51 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 3:19:51 PM

Line Properties

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.

	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.

	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.

	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.

	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.

	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – – it is a set of connected straight lines.

	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.

	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.

	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Note
You can add lines or polygons that show screen or scaled measurements.

Line Properties

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Open the Drawing tools drop-down menu in the Comment Toolbar (part of the Main Toolbar) to access drawing tools. Choose from the following:

	Line Choose this tool, click and keep the left mouse button pressed to start drawing a line. Release the mouse to finish. To resize or rotate a line, choose the Hand tool, click the line, then hover the mouse over its endpoint to get this cursor and start transforming.
	Rectangle Select this tool, click and keep the left mouse button pressed to start drawing a rectangle; move from its top-left corner to its bottom-right one, then release the mouse. To scale a rectangle, hover the mouse over its bottom-right corner to get this cursor and do the transformation.
	Pencil Choose this tool then click to draw freehand lines on the PDF. Use the eraser to remove any part of a freehand line.
	Oval Select this tool, click and drag with the left mouse button to draw an oval. Select it with the Hand tool to resize it.
	Polygon Select this tool, then click to start drawing a line, click again to draw more connected lines. To connect your last and first sides to complete the polygon, double-click, or right-click and choose Complete.
	Polygon Line Select this tool and click to start drawing a polygonal line. Set angles by clicking again. To finish, double-click with the tool, or right-click and choose Complete. A polygon line is not a closed shape – it is a set of connected straight lines.
	Cloud Select this tool and click repeatedly to draw a polygon. Double-click to finish it, the cloud appears in the shape of the polygon.
	Eraser Select this, click and keep the left mouse button pressed to erase part or all of a freehand line drawn with the Pencil tool.
	Hammer This tool works only with polygons or polygon lines. Click with the hammer on any angle to remove it and have the two neighboring sides reduced to one. Resulting polygons must have at least 3 sides. Click with the hammer at any point on a polygon side and drag this point to a new location to change one side into two.

Properties

Note

You can add lines or polygons that show screen or scaled measurements.

JavaScript

Chris Messina — Thu, 09 Jul 2009 18:48:02 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 2:48:02 PM

JavaScript

You can add custom JavaScript actions to your PDF files.

Click Document > JavaScript and choose from the following:

To add JavaScript actions to PDF document events

Choose Set Document Actions.
Select the Document event in the left window.
Click the Edit button.
Write your JavaScript in the JavaScript Editor text window.
Repair any reported syntax errors and click OK again.
Click OK.

To edit your script directly

Choose JavaScript Console.
Compile your script.

To create custom scripts

Choose Document JavaScripts.
Click Add.
Name your script for identification and click OK.
Click Edit, and compile your script. When done, click OK.
Click Close to finish.

Provided that your script is correct, and it is supported by the version of your PDF, the set event will execute the specified action.

Example

E-mailing the PDF that you have just saved:

Select Document Save Completed in the Set Document Actions dialog.
Click Edit.
Type in the following script: this.mailDoc(true);
Click OK.

After you have successfully saved the PDF, a new, blank e-mail message will pop-up with your PDF attached to it.

JavaScript

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

You can add custom JavaScript actions to your PDF files.

Click Document > JavaScript and choose from the following:

To add JavaScript actions to PDF document events

Choose Set Document Actions.
Select the Document event in the left window.
Click the Edit button.
Write your JavaScript in the JavaScript Editor text window.
Repair any reported syntax errors and click OK again.
Click OK.

To edit your script directly

Choose JavaScript Console.
Compile your script.

To create custom scripts

Choose Document JavaScripts.
Click Add.
Name your script for identification and click OK.
Click Edit, and compile your script. When done, click OK.
Click Close to finish.

Provided that your script is correct, and it is supported by the version of your PDF, the set event will execute the specified action.

Example

E-mailing the PDF that you have just saved:

Select Document Save Completed in the Set Document Actions dialog.
Click Edit.
Type in the following script: this.mailDoc(true);
Click OK.

After you have successfully saved the PDF, a new, blank e-mail message will pop-up with your PDF attached to it.

Imposition Options Settings

Chris Messina — Thu, 09 Jul 2009 18:47:31 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 2:47:31 PM

Imposition Options Settings

Registration marks help printers to align pages correctly; crop marks show where pages should be cut.

To add print marks

Select File > Imposition or click the button on the Advanced toolbar.
Click the Options tab.
Select Crop Marks to add crop marks to the imposition file, and select:

- Inner Marks: Add crop marks to the blank space next to the spine.
- Crop Marks Style: Choose single or double.

Check Registration Marks to add these to the file and select a style.
Check Description to have notes added (such as Fold: 1, Sheet: 1), to the medium margin when printed.

To specify the sequence for double-sided printing

Select an option:

- Interleave document: First print the front sides of a medium, then print the back of that medium before continuing to the next medium.
- Fronts first, then backs: Print the front sides of all media and then print their backs in the same order.
- Fronts first, then backs reverse: Print the front sides of all media and then print their backs in reverse order.

Choose Flip backs of sheets to rotate the media 180 degrees before printing the back.

Imposition Options Settings

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Registration marks help printers to align pages correctly; crop marks show where pages should be cut.

To add print marks

Select File > Imposition or click the button on the Advanced toolbar.
Click the Options tab.
Select Crop Marks to add crop marks to the imposition file, and select:

Inner Marks: Add crop marks to the blank space next to the spine.
Crop Marks Style: Choose single or double.

Check Registration Marks to add these to the file and select a style.
Check Description to have notes added (such as Fold: 1, Sheet: 1), to the medium margin when printed.

To specify the sequence for double-sided printing

Select an option:

- Interleave document: First print the front sides of a medium, then print the back of that medium before continuing to the next medium.
- Fronts first, then backs: Print the front sides of all media and then print their backs in the same order.
- Fronts first, then backs reverse: Print the front sides of all media and then print their backs in reverse order.

Choose Flip backs of sheets to rotate the media 180 degrees before printing the back.

Imposition Media Settings

Chris Messina — Thu, 09 Jul 2009 18:47:03 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 2:47:03 PM

Imposition Media Settings

To specify the media size

Select File > Imposition or click the button on the Advanced toolbar.
Click the Media tab.
Check Autosize Media to print the imposition file to a medium which best fits the page size, or check Fit to media size to print the file to a medium that you specify as follows:

Select a standardized medium (A0 through A4, B4, B5, Executive, Ledger, Legal, Letter, Screen, Tabloid) or a custom media, if any. Custom media can be edited or removed.
Click Add to specify and add a custom medium. In the Custom Media dialog box, name the medium and define its width and height. Click OK to add this custom medium to the Media list.

Select Auto Rotate to allow rotation of the imposition file pages if that lets them better fit the selected size.

To place the page content onto a medium

In the Media tab, check Fit to media size, and specify a medium.
In the Margin group, set margins (left, right, top and bottom) for the medium (align page edge with medium sheet edge) when printed.
Set Horizontal and Vertical Scaling for the page content.
Click the Options tab and select Scale Larger Pages to ensure all pages of the original PDF document have the same size on a medium sheet. If the original PDF pages are of different sizes, all of them will be adjusted to fit to the first page when printed.

Imposition Media Settings

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

To specify the media size

Select File > Imposition or click the button on the Advanced toolbar.
Click the Media tab.
Check Autosize Media to print the imposition file to a medium which best fits the page size, or check Fit to media size to print the file to a medium that you specify as follows:

Select a standardized medium (A0 through A4, B4, B5, Executive, Ledger, Legal, Letter, Screen, Tabloid) or a custom media, if any. Custom media can be edited or removed.
Click Add to specify and add a custom medium. In the Custom Media dialog box, name the medium and define its width and height. Click OK to add this custom medium to the Media list.

Select Auto Rotate to allow rotation of the imposition file pages if that lets them better fit the selected size.

To place the page content onto a medium

In the Media tab, check Fit to media size, and specify a medium.
In the Margin group, set margins (left, right, top and bottom) for the medium (align page edge with medium sheet edge) when printed.
Set Horizontal and Vertical Scaling for the page content.
Click the Options tab and select Scale Larger Pages to ensure all pages of the original PDF document have the same size on a medium sheet. If the original PDF pages are of different sizes, all of them will be adjusted to fit to the first page when printed.

Imposition Layout Settings

Chris Messina — Thu, 09 Jul 2009 18:46:04 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 2:46:04 PM

Imposition Layout Settings

To specify a layout for the current PDF document

Select File > Imposition or click the button on the Advanced toolbar.
In the Layout tab, select one of the following:

2-Up Booklet: Two pages side-by-side on a sheet.
4-Up Booklet: Two pages side-by-side and below them two more side-by-side pages per sheet.
8-Up Booklet: Four pages side-by-side and below them two more side-by-side pages per sheet.

Note: These Booklet layout styles always print on both sides of the sheet.

Cut Stacks: This lets users specify a custom number of pages per sheet and their arrangement by choosing columns and rows. Stack the printed sheets one on the top another and cut them to different stacks. Then, pile these stacks from left to right and bind each pile as a booklet.
Sequential: Original PDF pages are arranged by page numbers.
Step and Repeat: Each page of a PDF file is printed on a separate sheet. Specify the number of copies by setting the Columns and Rows values.

To specify Imposition Gutters

Select a unit (pt, in, or mm) for all gutters.
Set the values for your gutters:

Vertical: The space between neighboring pages.
Horizontal: The space between rows of pages. This option is disabled when 2-Up Booklet is selected.
Spread: The space between the second and third pages when 8-Up Booklet is selected.
Creep: Adjust the inner page spreads to maintain a constant outer margin when a saddle stitched booklet is trimmed to counteract creep. The creep value depends on the size of the margins, the number of pages, and the thickness of the media.

To specify a booklet binding

Select a binding type

Saddle-Stitching: Staple the printed media in the spine during folding.
Perfect Binding: Split the media into stacks, bind each with Saddle-Stitching, and then glue the stacks together to produce a booklet. Specify the number of stacks in the Sheets per fold field.

To specify the printing order

Select a printing order:

Sheet Wise: Print one side with one plate, then turn the media over and print the other side with another plate using the same gripper and opposite side guide. Applies to 4-Up and 8-Up Booklets.
Work-and-turn: Print one side, then turn it over from left to right to print the other side using the same edge of the media as gripper or lead edge and using the same plate set for both sides. Applies to 8-Up Booklets only.
Work-and-tumble: Print one side of a sheet, and then turn it over from gripper to back with the same side guide and plate to print the other side. Applies to 4-Up and 8-Up Booklets.

When you choose a non-booklet layout, you can select/deselect Double Side to specify whether to print the back of the medium.

See Imposition - Sample Layouts for more details.

Imposition Layout Settings

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

To specify a layout for the current PDF document

Select File > Imposition or click the button on the Advanced toolbar.
In the Layout tab, select one of the following:

- 2-Up Booklet: Two pages side-by-side on a sheet.
- 4-Up Booklet: Two pages side-by-side and below them two more side-by-side pages per sheet.
- 8-Up Booklet: Four pages side-by-side and below them two more side-by-side pages per sheet.

Note: These Booklet layout styles always print on both sides of the sheet.

- Cut Stacks: This lets users specify a custom number of pages per sheet and their arrangement by choosing columns and rows. Stack the printed sheets one on the top another and cut them to different stacks. Then, pile these stacks from left to right and bind each pile as a booklet.
- Sequential: Original PDF pages are arranged by page numbers.
- Step and Repeat: Each page of a PDF file is printed on a separate sheet. Specify the number of copies by setting the Columns and Rows values.

To specify Imposition Gutters

Select a unit (pt, in, or mm) for all gutters.
Set the values for your gutters:

- Vertical: The space between neighboring pages.
- Horizontal: The space between rows of pages. This option is disabled when 2-Up Booklet is selected.
- Spread: The space between the second and third pages when 8-Up Booklet is selected.
- Creep: Adjust the inner page spreads to maintain a constant outer margin when a saddle stitched booklet is trimmed to counteract creep. The creep value depends on the size of the margins, the number of pages, and the thickness of the media.

To specify a booklet binding

Select a binding type

Saddle-Stitching: Staple the printed media in the spine during folding.
Perfect Binding: Split the media into stacks, bind each with Saddle-Stitching, and then glue the stacks together to produce a booklet. Specify the number of stacks in the Sheets per fold field.

To specify the printing order

Select a printing order:

- Sheet Wise: Print one side with one plate, then turn the media over and print the other side with another plate using the same gripper and opposite side guide. Applies to 4-Up and 8-Up Booklets.
- Work-and-turn: Print one side, then turn it over from left to right to print the other side using the same edge of the media as gripper or lead edge and using the same plate set for both sides. Applies to 8-Up Booklets only.
- Work-and-tumble: Print one side of a sheet, and then turn it over from gripper to back with the same side guide and plate to print the other side. Applies to 4-Up and 8-Up Booklets.

When you choose a non-booklet layout, you can select/deselect Double Side to specify whether to print the back of the medium.

See Imposition - Sample Layouts for more details.

Imposition

Chris Messina — Thu, 09 Jul 2009 17:58:26 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:58:26 PM

Imposition

Imposition is the preparation of a PDF document for DTP-style printing. The Imposition dialog box offers three tabs:

Layout: Determines the page arrangement and layout on printing sheets, the printing order and binding method.
Media: Determines the print sheet size, scaling and margins.
Options: Defines crop marks (cutting), registration (alignment) and double-sided printing choices.

Imposition settings can be saved for re-use.

To import imposition settings for the active PDF document

Select File > Imposition or click the button on the Advanced toolbar to open the Imposition dialog box.
Click Load Settings ... to open the Load Settings... selection box..
Choose an Imposition Data (. ini) file and click Open.
Use imported settings or edit them as for a new Imposition file.

To create a new Imposition file for the active PDF document

Select File > Imposition or click the button on the Advanced toolbar to open the Imposition dialog box.
Make the necessary settings in the Layout, Media, and Options tabs. See also Sample Layouts.
Click OK to view the resulting Imposition file. The Imposition dialog box stores all settings from the last session so you can check the output and refine it step by step without the need to save intermediate sets of options.

To return to the settings of the previous imposition session, click Cancel. Modifications made in the current session are lost and you leave the Imposition function.

Imposition files are generated as temporary files named „New Imposition_#” „New Imposition_#” where # is an auto-incrementing integer which is reset to 0 whenever you launch PDF Professional.

To export current imposition settings

In the Imposition dialog box, click Save Settings... to open the Save Settings... navigation box.
Specify the file name and path and click Save.

Note
In an Imposition file created from a PDF document, comments are ignored.

Imposition

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

Imposition is the preparation of a PDF document for DTP-style printing. The Imposition dialog box offers three tabs:

Layout: Determines the page arrangement and layout on printing sheets, the printing order and binding method.
Media: Determines the print sheet size, scaling and margins.
Options: Defines crop marks (cutting), registration (alignment) and double-sided printing choices.

Imposition settings can be saved for re-use.

To import imposition settings for the active PDF document

Select File > Imposition or click the button on the Advanced toolbar to open the Imposition dialog box.
Click Load Settings ... to open the Load Settings... selection box..
Choose an Imposition Data (. ini) file and click Open.
Use imported settings or edit them as for a new Imposition file.

To create a new Imposition file for the active PDF document

Select File > Imposition or click the button on the Advanced toolbar to open the Imposition dialog box.
Make the necessary settings in the Layout, Media, and Options tabs. See also Sample Layouts.
Click OK to view the resulting Imposition file. The Imposition dialog box stores all settings from the last session so you can check the output and refine it step by step without the need to save intermediate sets of options.

To return to the settings of the previous imposition session, click Cancel. Modifications made in the current session are lost and you leave the Imposition function.

Imposition files are generated as temporary files named „New Imposition_#” where # is an auto-incrementing integer which is reset to 0 whenever you launch PDF Professional.

To export current imposition settings

In the Imposition dialog box, click Save Settings... to open the Save Settings... navigation box.
Specify the file name and path and click Save.

Note

In an Imposition file created from a PDF document, comments are ignored.

Removing the Table of Contents

Chris Messina — Thu, 09 Jul 2009 17:57:32 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:57:32 PM

Removing the Table of Contents

To remove a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Remove Table of Contents from its menu.
Click Yes in the dialog box that appears to confirm deletion.

All Table of Contents pages will be deleted from the PDF document.

Select Pages from the Navigation Panels, to display the Pages Panel.
Right-click the thumbnail(s) of the Table of Contents and click Delete..., or

select the TOC-thumbnails and select Delete…… from Options.

The Delete Pages dialog box appears. Check that Selected is chosen and click OK.
Click Yes in the dialog box that appears to confirm deletion.

Removing the Table of Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

To remove a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Remove Table of Contents from its menu.
Click Yes in the dialog box that appears to confirm deletion.

All Table of Contents pages will be deleted from the PDF document.

Select Pages from the Navigation Panels, to display the Pages Panel.
Right-click the thumbnail(s) of the Table of Contents and click Delete..., or

select the TOC-thumbnails and select Delete… from Options.

The Delete Pages dialog box appears. Check that Selected is chosen and click OK.
Click Yes in the dialog box that appears to confirm deletion.

Exporting the Table of Contents

Chris Messina — Thu, 09 Jul 2009 17:57:11 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:57:11 PM

Exporting the Table of Contents

To export a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Export Table of Contents from its menu.

The Table of Contents Settings dialog box appears where you can overview and change the TOC appearance. Then click OK.
The Save As dialog box appears. Select a folder and enter a file name.
Click Save.

Only the Table of Contents will be saved in a PDF file under the specified file name and location.

Exporting the Table of Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

To export a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Export Table of Contents from its menu.

The Table of Contents Settings dialog box appears where you can overview and change the TOC appearance. Then click OK.
The Save As dialog box appears. Select a folder and enter a file name.
Click Save.

Only the Table of Contents will be saved in a PDF file under the specified file name and location.

Updating a Table of Contents

Chris Messina — Thu, 09 Jul 2009 17:56:47 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:56:47 PM

Updating a Table of Contents

You may want to update a Table of Contents if you added or removed bookmarks in the PDF or if its pagination has been changed.

To update a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Update Table of Contents from its menu. A warning message appears informing you that links to Table of Contents pages will be invalid once updated. Click Yes to continue updating.

Updating a Table of Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

You may want to update a Table of Contents if you added or removed bookmarks in the PDF or if its pagination has been changed.

To update a Table of Contents

On the Bookmarks Panel, click the Settings button, then select Update Table of Contents from its menu. A warning message appears informing you that links to Table of Contents pages will be invalid once updated. Click Yes to continue updating.

About the Table of Contents

Chris Messina — Thu, 09 Jul 2009 17:56:28 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:56:28 PM

About the Table of Contents

You can create a Table of Contents (TOC) within a PDF document based on its bookmarks and their hierarchy. The program converts your bookmarks into a Table of Contents with page numbers and links. In a PDF file bookmarks act as a TOC; this feature is useful when the PDF document will be printed.

The Table of Contents can be

Main steps in creating a Table of Contents

Open your PDF and create bookmarks from headings you want to include in the TOC.
Build up a bookmark hierarchy.
Create a TOC.

To create bookmarks from headings

Click the Select Text tool.
Select the heading you want to appear in the Table of Contents and click Ctrl + B, or select the heading, right-click and select Add Bookmark from the shortcut menu. The heading is displayed on the Bookmarks Panel. Click Enter.

Point your cursor on the currently created bookmark, right-click and select Set Destination or select a bookmark and click the Set Destination tool.
Click OK in the dialog box that displays a warning message. The bookmark is now linked to the selected location.
Repeat steps from two to five until all the headings you want to include in the TOC appear on the Bookmarks Panel.

To build up a bookmark hierarchy

On the Bookmarks Panel, select a bookmark and drag it into its new position. A dotted line shows you where the bookmark will be placed. To demote a bookmark to a lower level, drag it to the right. To promote a bookmark to a higher level, drag it to the left.
Release the button when the bookmark reaches its proper level in the hierarchy.

To create a TOC

On the Bookmarks Panel, select the Create Table of Contents item from the Settings drop-down menu.
The Table of Contents Settings dialog box appears.
In the Contents tab of the dialog box, select a display level. Decide whether or not page numbers should be displayed and right-aligned, and select a symbol-line. From the Format drop-down list select a predefined or a customized TOC appearance. To define a new appearance, select Custom and click the Edit... button. Make desired settings in the Style dialog box and save it under a name to be entered in the Save As Format dialog box. The new format is added to the Format list.
In the Content Page tab of the dialog box, click Appearance to change and reformat a TOC title if needed, define the paper size and the orientation for the Table of Contents and define its position within the document. See the details in the Table of Contents Settings topic.
Click OK.
The Table of Contents will be displayed.

About the Table of Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

The Table of Contents can be

Main steps in creating a Table of Contents

Open your PDF and create bookmarks from headings you want to include in the TOC.
Build up a bookmark hierarchy.
Create a TOC.

To create bookmarks from headings

Click the Select Text tool.
Select the heading you want to appear in the Table of Contents and click Ctrl + B, or select the heading, right-click and select Add Bookmark from the shortcut menu. The heading is displayed on the Bookmarks Panel. Click Enter.

Point your cursor on the currently created bookmark, right-click and select Set Destination or select a bookmark and click the Set Destination tool.
Click OK in the dialog box that displays a warning message. The bookmark is now linked to the selected location.
Repeat steps from two to five until all the headings you want to include in the TOC appear on the Bookmarks Panel.

To build up a bookmark hierarchy

On the Bookmarks Panel, select a bookmark and drag it into its new position. A dotted line shows you where the bookmark will be placed. To demote a bookmark to a lower level, drag it to the right. To promote a bookmark to a higher level, drag it to the left.
Release the button when the bookmark reaches its proper level in the hierarchy.

To create a TOC

On the Bookmarks Panel, select the Create Table of Contents item from the Settings drop-down menu.
The Table of Contents Settings dialog box appears.
In the Contents tab of the dialog box, select a display level. Decide whether or not page numbers should be displayed and right-aligned, and select a symbol-line. From the Format drop-down list select a predefined or a customized TOC appearance. To define a new appearance, select Custom and click the Edit... button. Make desired settings in the Style dialog box and save it under a name to be entered in the Save As Format dialog box. The new format is added to the Format list.
In the Content Page tab of the dialog box, click Appearance to change and reformat a TOC title if needed, define the paper size and the orientation for the Table of Contents and define its position within the document. See the details in the Table of Contents Settings topic.
Click OK.
The Table of Contents will be displayed.

Creating a Table of Contents

Chris Messina — Thu, 09 Jul 2009 17:55:52 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:55:52 PM

Creating a Table of Contents

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

Batch Processing with Sequences

Chris Messina — Thu, 09 Jul 2009 17:55:38 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:55:38 PM

Batch Processing with Sequences

This lets you apply a set of stored operations to one or more PDF files and save the results to a defined location and file type. These operations are stored in a sequence that can be run, edited, renamed or deleted.

To create a sequence

Choose Document > Advanced Processing > Batch Processing > New Sequence.
Name the sequence, then in the Edit Batch Sequence click item 1: Select Commands.
Choose commands for the sequence in the Edit Sequence dialog box. Click Add, Remove, Move Up or Move Down to finalize the list. nearly all commands require further choices. Select each command in turn and click Edit to make a selection, e.g. to choose a watermark or stamp or to select pages to be inserted. All commands have choices except Print and Apply Redactions. The latter means to perform real redaction on items already marked for redaction. Click OK to confirm each choice, finally click OK to return to the Edit Batch sequence dialog box.
Under item 2, choose how you will specify the files to be processed when the sequence is run. This can be pre-selected files or folders – – click Browse to make the selection. Choose Ask when the sequence is run to specify the input whenever the sequence is activated. Choose All Open Files to apply the processing to all files currently open in PDF Professional. These files remain in place as PDF files, waiting to be saved with their batch processing modifications.
Under item 3, select an output location and options for file naming, file type and whether saved PDF files should be optimized for fast web viewing or not. Click OK to close the Output Options dialog box.
Recheck all settings, then click OK in the Edit Batch Sequence dialog box. You need to do this to have your new or edited sequence saved.

Sequence commands or settings can be modified later. Open the Batch Sequence dialog box, choose a sequence and click Edit Sequence.

To run a sequence

Choose Document > Advanced processing > Batch processing > Run Sequence. The Confirm Running Sequence dialog box lets you review and approve the sequence input and output settings and the commands. With pre-defined output, be sure to note where results will be stored. Click OK to continue.
Specify input files if you requested run-time prompting.
If the settings for any commands were undefined or any command could not be performed, you are warned.
Specify output information if you requested run-time prompting.
If the sequence was run successfully the result is delivered without any further interaction.

Note:
Do not apply batch processing to packages or portfolios - the processing is applied only to the cover sheet. Please unpack files before batch processing them.

Batch Processing with Sequences

admin — Tue, 07 Jul 2009 19:02:10 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:10 PM

To create a sequence

Choose Document > Advanced Processing > Batch Processing > New Sequence.
Name the sequence, then in the Edit Batch Sequence click item 1: Select Commands.
Choose commands for the sequence in the Edit Sequence dialog box. Click Add, Remove, Move Up or Move Down to finalize the list. nearly all commands require further choices. Select each command in turn and click Edit to make a selection, e.g. to choose a watermark or stamp or to select pages to be inserted. All commands have choices except Print and Apply Redactions. The latter means to perform real redaction on items already marked for redaction. Click OK to confirm each choice, finally click OK to return to the Edit Batch sequence dialog box.
Under item 2, choose how you will specify the files to be processed when the sequence is run. This can be pre-selected files or folders – click Browse to make the selection. Choose Ask when the sequence is run to specify the input whenever the sequence is activated. Choose All Open Files to apply the processing to all files currently open in PDF Professional. These files remain in place as PDF files, waiting to be saved with their batch processing modifications.
Under item 3, select an output location and options for file naming, file type and whether saved PDF files should be optimized for fast web viewing or not. Click OK to close the Output Options dialog box.
Recheck all settings, then click OK in the Edit Batch Sequence dialog box. You need to do this to have your new or edited sequence saved.

Sequence commands or settings can be modified later. Open the Batch Sequence dialog box, choose a sequence and click Edit Sequence.

To run a sequence

Choose Document > Advanced processing > Batch processing > Run Sequence. The Confirm Running Sequence dialog box lets you review and approve the sequence input and output settings and the commands. With pre-defined output, be sure to note where results will be stored. Click OK to continue.
Specify input files if you requested run-time prompting.
If the settings for any commands were undefined or any command could not be performed, you are warned.
Specify output information if you requested run-time prompting.
If the sequence was run successfully the result is delivered without any further interaction.

Note:

Do not apply batch processing to packages or portfolios - the processing is applied only to the cover sheet. Please unpack files before batch processing them.

PDF Portfolio Toolbars and Controls

Chris Messina — Thu, 09 Jul 2009 17:55:08 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:55:08 PM

PDF Portfolio Toolbars and Controls

Tools on the PDF Portfolio Window toolbar

[

Navigate through file thumbnails
Navigate in the file list
Open (the first) selected file
Open the Welcome (Introduction) Page
Navigate within an open file
Save / Save Portfolio As / Save File from Portfolio
Print Current Document / Print Entire Portfolio
E-mail Portfolio
Fulfill complex search
Options drop-down menu

Tools on the Edit Portfolio panel

Select a View
Add Header and Introduction (pre-defined schemes)
Choose a Color Scheme
Add File Properties (more columns)
Finish (Save / Save & E-mail)

PDF Portfolio Toolbars and Controls

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

Tools on the PDF Portfolio Window toolbar

[

Navigate through file thumbnails
Navigate in the file list
Open (the first) selected file
Open the Welcome (Introduction) Page
Navigate within an open file
Save / Save Portfolio As / Save File from Portfolio
Print Current Document / Print Entire Portfolio
E-mail Portfolio
Fulfill complex search
Options drop-down menu

Tools on the Edit Portfolio panel

Select a View
Add Header and Introduction (pre-defined schemes)
Choose a Color Scheme
Add File Properties (more columns)
Finish (Save / Save & E-mail)

PDF Portfolios

Chris Messina — Thu, 09 Jul 2009 17:54:09 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:54:09 PM

PDF Portfolios

Portfolios let you collect a set of documents relating to a particular topic for convenient distribution. PDF Professional provides this by extending the previous PDF Create support for packages. A portfolio is superior to a package because it can contain sub-folders and documents of differing file types (packages contain only PDF files in a single folder level). Portfolios can be managed by a modern Flash-based user interface.

A Portfolio – – like a package – – has a cover sheet that explains to a recipient what a portfolio is and how it can be used. A portfolio can additionally have a header panel above the file list or file thumbnails with user-defined content (maybe a title, logo or contact information) and/or an introduction page with user-defined text, image, text and image or a Flash format movie (swf). When a recipient opens a portfolio, its cover sheet is displayed, along with its introduction page (if created). These can both be dismissed, but the header always remains visible.

The two buttons top left of the PDF Portfolio toolbar let you toggle between Home and List View. Home shows thumbnails of each file or folder in the portfolio. List view displays a table with one row for each file or folder; there are four default columns (name, description, modified, size) but other columns can be added and re-ordered.

The other toolbar buttons on the left let you open the first selected file or open the introduction page. This button becomes active only if an introduction page is defined using the appropriate Edit Portfolio tool (see below).

Toolbar buttons on the right let you save or print the current file or the entire portfolio, or attach the current file to a blank e-mail message.

The last two buttons let you search selected files or the entire portfolio and access portfolio options. This includes the ability to open the Edit Portfolio window and view the cover sheet. Click Home or List view to remove the Cover sheet display.

To create a new portfolio
From the main menu, choose File > Create PDF Portfolio to display the PDF Portfolio Window with the Edit Portfolio panel. An empty portfolio called "New Portfolio_1" is created. Until you exit PDF Professional, the numeric suffix is incremented for each new portfolio whether or not you save any new portfolio under another name, leave it open and create a new one, or close it without saving.

While processing a portfolio in the PDF Portfolio Window, a limited subset of Main Menu commands is accessible, and the Main Toolbar is replaced by the PDF Portfolio toolbar.

You can add files, add the whole contents of existing folders, or create new folders that you will fill.

by clicking the corresponding button at the bottom left of the PDF Portfolio Window, or
by dragging and dropping files or existing folders onto PDF Portfolio Window, or
by choosing the corresponding shortcut menu item of the Options tool, or
by choosing the corresponding shortcut menu item from the PDF Portfolio Window.

Tip:
Do not use File > Open; that opens the file in the main program, not in the portfolio.

If you do not see the buttons Add Files, Add Existing Folder and create New folder, choose Edit Portfolio in the options sub-menu.

To open a package or portfolio
Do one of the following:

choose File > Open from the main menu, browse for a location, select an item in the Open dialog box and click Open, or
drag-and-drop a package or portfolio from your file system onto the PDF Professional working area.

Portfolios are displayed in the PDF Portfolio Window; packages are displayed in a combined working area where both PDF Portfolio and PDF Professional menu items, tools and processes are accessible.

To edit a portfolio
If hidden, the Edit Portfolio panel can be displayed from the drop-down menu of the Options tool or from the shortcut menu of either the PDF Portfolio Window or any item in the portfolio. When the Edit Portfolio panel is displayed, this menu item changes to Finish Editing Portfolio.

These are the Edit Portfolio tools, described below from left to right:

Choose a layout or view to display item thumbnails within a portfolio. (Currently only the Basic Grid view is offered.)
Choose the type of Introduction Page to be added (if any) and prepare its contents. Similarly choose a header type (if any) and define its contents: texts, contact information, logos or images are possible. The chosen content always appears in a separate window above the file list or file/folder thumbnails.
Choose from pre-defined color schemes or specify custom colors for the background, primary and secondary cards, primary and secondary texts. Secondary text coloring is applied, for instance, to text entered as a description. Card color means the thumbnail or list area coloring. Custom color settings are valid only for the currently open portfolio.
Enable or disable displaying columns in List view, add more columns to the default ones (Name, Description, Modified, Size), specify the type of your new column (text, numeric, date), reorder columns, delete a column (except default ones), choose the key column for sorting items and select ascending or descending order for sorting.

Portfolio items can accept descriptions. In Home (thumbnail view), click underneath the file name and type in the description. In List view, enter text in the appropriate cell of the Description column.

Use the File menu or the Save toolbar button to save your portfolio to the location and name you specify in the Save As dialog box. Alternatively, the toolbar lets save your portfolio and send it via electronic mail from your default mailing application.

When editing is done, close the Edit Portfolio panel:

click the exit symbol at the right of the Edit Portfolio toolbar, or
choose Finish Editing Portfolio from the shortcut menu of the PDF Portfolio Window

To open an item
You can open an item within a package or portfolio

by double-clicking its thumbnail in Home (thumbnail) view, or
from the shortcut menu of the selected item in Thumbnail or List view, or
by double-clicking its icon in List view
by selecting it and clicking the Open the first selected file tool in the Portfolio toolbar.

PDF items are displayed, but non-PDF items appear as attachments, with Open and Save buttons.

When you open a portfolio file, a navigating tools Previous or Next are displayed in the middle of the PDF Portfolio toolbar so you can switch to the previous or next item. The Main Toolbar is also displayed and all relevant PDF Professional menu items are accessible so you can process the open document as desired.

To work with sub-folders

Choose Add Existing Folder to import all files from a folder on your system or drag the folder into the portfolio window.
Choose Create New Folder to place an empty folder which you can then populate.
To add items to sub-folders, select the desired sub-folder and use the Add files button or drag-and-drop files.
To move between sub-folders or return to the top level, select the desired folder in the path list that appears top left of the thumbnail or list display.

To save an item
You may want to save a single item from your portfolio. Do one of the following:

select the item in Thumbnail or List view, choose Save File from Portfolio, browse to the desired location in the Save As dialog box and specify a name for it.
open a non-PDF item, click the Save attachments tool, and then use the Save As dialog box to save it.
open a non-PDF item, click the Open attachment tool, view the file and save it in the usual way.

When non-PDF files are saved and re-opened for the first time, you may have to specify which application to use.

PDF Portfolios

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

A Portfolio – like a package – has a cover sheet that explains to a recipient what a portfolio is and how it can be used. A portfolio can additionally have a header panel above the file list or file thumbnails with user-defined content (maybe a title, logo or contact information) and/or an introduction page with user-defined text, image, text and image or a Flash format movie (swf). When a recipient opens a portfolio, its cover sheet is displayed, along with its introduction page (if created). These can both be dismissed, but the header always remains visible.

Toolbar buttons on the right let you save or print the current file or the entire portfolio, or attach the current file to a blank e-mail message.

To create a new portfolio

From the main menu, choose File > Create PDF Portfolio to display the PDF Portfolio Window with the Edit Portfolio panel. An empty portfolio called "New Portfolio_1" is created. Until you exit PDF Professional, the numeric suffix is incremented for each new portfolio whether or not you save any new portfolio under another name, leave it open and create a new one, or close it without saving.

While processing a portfolio in the PDF Portfolio Window, a limited subset of Main Menu commands is accessible, and the Main Toolbar is replaced by the PDF Portfolio toolbar.

You can add files, add the whole contents of existing folders, or create new folders that you will fill.

by clicking the corresponding button at the bottom left of the PDF Portfolio Window, or
by dragging and dropping files or existing folders onto PDF Portfolio Window, or
by choosing the corresponding shortcut menu item of the Options tool, or
by choosing the corresponding shortcut menu item from the PDF Portfolio Window.

Tip:

Do not use File > Open; that opens the file in the main program, not in the portfolio.

If you do not see the buttons Add Files, Add Existing Folder and create New folder, choose Edit Portfolio in the options sub-menu.

To open a package or portfolio

Do one of the following:

choose File > Open from the main menu, browse for a location, select an item in the Open dialog box and click Open, or
drag-and-drop a package or portfolio from your file system onto the PDF Professional working area.

Portfolios are displayed in the PDF Portfolio Window; packages are displayed in a combined working area where both PDF Portfolio and PDF Professional menu items, tools and processes are accessible.

To edit a portfolio

If hidden, the Edit Portfolio panel can be displayed from the drop-down menu of the Options tool or from the shortcut menu of either the PDF Portfolio Window or any item in the portfolio. When the Edit Portfolio panel is displayed, this menu item changes to Finish Editing Portfolio.

These are the Edit Portfolio tools, described below from left to right:

Choose a layout or view to display item thumbnails within a portfolio. (Currently only the Basic Grid view is offered.)
Choose the type of Introduction Page to be added (if any) and prepare its contents. Similarly choose a header type (if any) and define its contents: texts, contact information, logos or images are possible. The chosen content always appears in a separate window above the file list or file/folder thumbnails.
Choose from pre-defined color schemes or specify custom colors for the background, primary and secondary cards, primary and secondary texts. Secondary text coloring is applied, for instance, to text entered as a description. Card color means the thumbnail or list area coloring. Custom color settings are valid only for the currently open portfolio.
Enable or disable displaying columns in List view, add more columns to the default ones (Name, Description, Modified, Size), specify the type of your new column (text, numeric, date), reorder columns, delete a column (except default ones), choose the key column for sorting items and select ascending or descending order for sorting.

When editing is done, close the Edit Portfolio panel:

click the exit symbol at the right of the Edit Portfolio toolbar, or
choose Finish Editing Portfolio from the shortcut menu of the PDF Portfolio Window

To open an item

You can open an item within a package or portfolio

by double-clicking its thumbnail in Home (thumbnail) view, or
from the shortcut menu of the selected item in Thumbnail or List view, or
by double-clicking its icon in List view
by selecting it and clicking the Open the first selected file tool in the Portfolio toolbar.

PDF items are displayed, but non-PDF items appear as attachments, with Open and Save buttons.

To work with sub-folders

Choose Add Existing Folder to import all files from a folder on your system or drag the folder into the portfolio window.
Choose Create New Folder to place an empty folder which you can then populate.
To add items to sub-folders, select the desired sub-folder and use the Add files button or drag-and-drop files.
To move between sub-folders or return to the top level, select the desired folder in the path list that appears top left of the thumbnail or list display.

To save an item

You may want to save a single item from your portfolio. Do one of the following:

select the item in Thumbnail or List view, choose Save File from Portfolio, browse to the desired location in the Save As dialog box and specify a name for it.
open a non-PDF item, click the Save attachments tool, and then use the Save As dialog box to save it.
open a non-PDF item, click the Open attachment tool, view the file and save it in the usual way.

When non-PDF files are saved and re-opened for the first time, you may have to specify which application to use.

Handling Packages

Chris Messina — Thu, 09 Jul 2009 17:52:26 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:52:26 PM

Handling Packages

A package is a single PDF file that contains a group of other PDF files, making it more convenient to distribute. Packages can be assembled using the PDF Create Assistant, or from a mailing application by calling on the services of PDF Create.

Existing PDF files can be imported directly into the package; non-PDF files are converted to PDF during the package compilation.

Opening, handling and unpacking a PDF package

Packages can be opened, edited and unpacked in most recent PDF viewing or editing programs.

When you open a PDF package in PDF Professional 6, it is displayed in the PDF Portfolio Window and you can further process it as a portfolio. See details in PDF Portfolios.

On opening, the cover sheet is displayed in the main window, with thumbnails of each packaged file on the left. Click a PDF thumbnail to see the file content. Non-PDF files are displayed as attachments, but a button allows you to open it in the program associated to the file type. To unpack a file right-click on its thumbnail and choose Save File from Portfolio. With non-PDF files, you may have to define the appropriate viewing program when you next open it.

Portfolio tools let you print or search single files or the whole portfolio or e-mail the current file. When you open a package, the Edit Portfolio panel is not shown. Click the Options button and choose Edit Portfolio to display it. Use the buttons bottom left to add files or folders to the portfolio.

Notes
When a PDF is opened inside a package you can add attachments to it - they keep their original file types and are thus included in the package.

With PDF Converter Professional 4 and older PDF viewers/editors, the packaged files themselves are indicated as attachments.

Handling Packages

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

Existing PDF files can be imported directly into the package; non-PDF files are converted to PDF during the package compilation.

Opening, handling and unpacking a PDF package

Packages can be opened, edited and unpacked in most recent PDF viewing or editing programs.

When you open a PDF package in PDF Professional 6, it is displayed in the PDF Portfolio Window and you can further process it as a portfolio. See details in PDF Portfolios.

Notes

When a PDF is opened inside a package you can add attachments to it - they keep their original file types and are thus included in the package.

With PDF Converter Professional 4 and older PDF viewers/editors, the packaged files themselves are indicated as attachments.

Bookmarks and Named Destinations

Chris Messina — Thu, 09 Jul 2009 17:52:00 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:52:00 PM

Bookmarks and Named Destinations

Much as you do when you read a book, you can mark places of interest, or create an easily viewable structure for your PDF with bookmarks.

To create bookmarks

Display the Bookmarks panel.
Click the New Bookmark button at the top of the panel.
Give it a unique name.

To make a bookmark from PDF text

Select a title or short text with the Select text tool in the Standard toolbar.
Press Ctrl B.
The Bookmarks panel opens and the selected text appears as a bookmark

If the Bookmarks panel is already open, the new bookmark appears below the current bookmark selection.

To set where a bookmark points to

Select the bookmark.
Move to the target page in the current document or in any other opened PDF.
Optionally mark a location on the page with the Select Text or Select Area tools.
Click the Set Destination button at the top of the panel.

Right-click the bookmark and select Set Destination.

To specify a named destination

Display Destinations in the Navigation panel and name some destinations.
Display the Bookmarks panel, right-click a bookmark and choose Properties.
The default action is ‘Go ‘Go to a page view’.view’.
Click Edit and choose Use Named Destination.
Click Browse to choose a destination, then click OK.

You can link other actions to a bookmark. See About Actions.

To delete a bookmark

Select a bookmark.
Click the Delete Bookmark button

Right-click the bookmark and choose Delete Bookmark(s) from the shortcut menu.

Note
Deleting a bookmark within a multi-level structure means deleting all its lower level bookmarks as well.

To customize bookmark appearance and behavior

Select a bookmark.
Choose Properties from the drop-down menu next to the Options button

Right-click it and choose Properties.

Set attributes like text style and color in the Bookmark Properties panel.
Set actions in the Actions panel. The default action is to go to a defined page, but you can choose others. Multiple actions are possible and you can define action order.
When done, click Close.

To set the current appearance as default, choose this command from the Options drop-down list, or from the bookmark shortcut menu.

Bookmarks can be organized into a multi-level structure to reflect different level headings.

To create a second-level bookmark

Create a top-level bookmark.
Create a bookmark below it that you want to move to the second-level.
Right-click this bookmark.
Choose Cut (The cut bookmark does not disappear).
Right-click the top-level bookmark.
Choose Paste under Selected Bookmark from the shortcut menu.

Choose Paste after Selected Bookmark to place the cut bookmark at the same level in the hierarchy as the one above. Repeat this procedure to make a multi-level set of bookmarks.

To set general bookmark preferences, use the Preference command from under Options and choose Highlight Current Bookmark, Hide After Use, Wrap Long Bookmarks and Text Size.

Note
You can create a Table of Contents from your bookmarks.

Bookmarks and Named Destinations

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

Much as you do when you read a book, you can mark places of interest, or create an easily viewable structure for your PDF with bookmarks.

To create bookmarks

Display the Bookmarks panel.
Click the New Bookmark button at the top of the panel.
Give it a unique name.

To make a bookmark from PDF text

Select a title or short text with the Select text tool in the Standard toolbar.
Press Ctrl B.
The Bookmarks panel opens and the selected text appears as a bookmark

If the Bookmarks panel is already open, the new bookmark appears below the current bookmark selection.

To set where a bookmark points to

Select the bookmark.
Move to the target page in the current document or in any other opened PDF.
Optionally mark a location on the page with the Select Text or Select Area tools.
Click the Set Destination button at the top of the panel.

Right-click the bookmark and select Set Destination.

To specify a named destination

Display Destinations in the Navigation panel and name some destinations.
Display the Bookmarks panel, right-click a bookmark and choose Properties.
The default action is ‘Go to a page view’.
Click Edit and choose Use Named Destination.
Click Browse to choose a destination, then click OK.

You can link other actions to a bookmark. See About Actions.

To delete a bookmark

Select a bookmark.
Click the Delete Bookmark button

Right-click the bookmark and choose Delete Bookmark(s) from the shortcut menu.

Note

Deleting a bookmark within a multi-level structure means deleting all its lower level bookmarks as well.

To customize bookmark appearance and behavior

Select a bookmark.
Choose Properties from the drop-down menu next to the Options button

Right-click it and choose Properties.

Set attributes like text style and color in the Bookmark Properties panel.
Set actions in the Actions panel. The default action is to go to a defined page, but you can choose others. Multiple actions are possible and you can define action order.
When done, click Close.

To set the current appearance as default, choose this command from the Options drop-down list, or from the bookmark shortcut menu.

Bookmarks can be organized into a multi-level structure to reflect different level headings.

To create a second-level bookmark

Create a top-level bookmark.
Create a bookmark below it that you want to move to the second-level.
Right-click this bookmark.
Choose Cut (The cut bookmark does not disappear).
Right-click the top-level bookmark.
Choose Paste under Selected Bookmark from the shortcut menu.

Choose Paste after Selected Bookmark to place the cut bookmark at the same level in the hierarchy as the one above. Repeat this procedure to make a multi-level set of bookmarks.

To set general bookmark preferences, use the Preference command from under Options and choose Highlight Current Bookmark, Hide After Use, Wrap Long Bookmarks and Text Size.

Note

You can create a Table of Contents from your bookmarks.

Inspect Document

Chris Messina — Thu, 09 Jul 2009 17:49:33 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:49:33 PM

Inspect Document

The Inspect Document feature lets you remove hidden or not-so-evident content that you do not want kept in the document when you distribute it, such as bookmarks, comments, attachments, metadata, etc. You should inspect and de-feature a copy of the original document or use Save As to make a copy if you need to retain the original.

To inspect your PDF document

Select Document > Inspect Document.
The categories of sensitive/hidden contents found in the current PDF document appear as active, selected checkmarks. Deselect those you want to retain. The categories are:
- Bookmarks
  Bookmarks are links referring to specific pages of a PDF document. You can view all bookmarks of a PDF document in the Bookmarks panel (View > Navigation Panels > Bookmarks). Bookmarks usually indicate the document structure, but may also include sensitive words and phrases.
- Comments
  Comments usually refer to text markups and show the opinions of the author or reviewers. View all comments in the Comments panel (View > Navigation Panels > Comments). Comments include notes, markups, drawing objects as well as file and sound attachments.

Document Attachments
Document-level attachments are files (both PDF and other formats) added to a PDF document as reference or related data. View all attachments in the Attachments panel (View > Navigation Panels > Attachments).
Deleted content
Deleted parts (pages, text, images, cropped items) are not always actually removed from the PDF, they are just invisible. They could be restored by curious parties.

- Destination
  You can place an icon in your PDF file and link it to an external file. When the icon is clicked, the file is opened. You can view destinations in the Destinations panel (View > Navigation Panels > Destinations). In general destination files will not open if the PDF is distributed.
- Embedded thumbnails
  Thumbnails are miniature PDF pages often embedded in a PDF document. View page thumbnails in the Pages panel (View > Navigation Panels > Pages).
- Form fields and actions
  Form fields in a PDF document are dynamic controls that contain interactive features. If this item is removed, all form fields are flattened and cannot be edited, filled in, or signed any more.

- All JavaScript
  JavaScripts are active components that perform commands or actions under specified conditions. If this item is removed, all JavaScripts will turn inactive.
- Links
  Links lead to some specific targets or actions. If you remove this item, all link characters in the PDF document disappear.
- Metadata
  Metadata include information about the PDF document such as author, subject, keywords, date, copyright information, etc. Metadata can be searched by PDF search utilities. View the PDF metadata in your document in Document Properties (Document > Document Properties).
- Embedded non-display data
  This removes internal data not covered by metadata that is not normally visible, but can be viewed with PDF tools. This removes an embedded index, which may contain text that was subsequently redacted.
Click Remove to delete the content of the selected item(s).
Select File > Save to save the inspected PDF document. Select Save As…… and enter a new filename if you want to keep the original PDF document.

Notes
All selected items will be permanently removed from the PDF document after you save the file. If you close the PDF document file without saving it, all operations are cancelled and you will have to repeat this process.

Document inspection is usually done together with redacting, which is offered in the Enterprise version of PDF Professional. After redaction is performed, an invitation to inspect the document is given. Redacting a document does not redact the content inside an already embedded index. To maintain document security, you should choose to remove embedded non-display data, in order to delete the index. You can re-index the document after redacting it; the removed texts will not enter the new index.

Inspect Document

admin — Tue, 07 Jul 2009 19:02:17 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:17 PM

To inspect your PDF document

Select Document > Inspect Document.
The categories of sensitive/hidden contents found in the current PDF document appear as active, selected checkmarks. Deselect those you want to retain. The categories are:
- Bookmarks
  Bookmarks are links referring to specific pages of a PDF document. You can view all bookmarks of a PDF document in the Bookmarks panel (View > Navigation Panels > Bookmarks). Bookmarks usually indicate the document structure, but may also include sensitive words and phrases.
- Comments
  Comments usually refer to text markups and show the opinions of the author or reviewers. View all comments in the Comments panel (View > Navigation Panels > Comments). Comments include notes, markups, drawing objects as well as file and sound attachments.

Document Attachments
Document-level attachments are files (both PDF and other formats) added to a PDF document as reference or related data. View all attachments in the Attachments panel (View > Navigation Panels > Attachments).
- Deleted content
  Deleted parts (pages, text, images, cropped items) are not always actually removed from the PDF, they are just invisible. They could be restored by curious parties.
- Destination
  You can place an icon in your PDF file and link it to an external file. When the icon is clicked, the file is opened. You can view destinations in the Destinations panel (View > Navigation Panels > Destinations). In general destination files will not open if the PDF is distributed.
- Embedded thumbnails
  Thumbnails are miniature PDF pages often embedded in a PDF document. View page thumbnails in the Pages panel (View > Navigation Panels > Pages).

- Form fields and actions
  Form fields in a PDF document are dynamic controls that contain interactive features. If this item is removed, all form fields are flattened and cannot be edited, filled in, or signed any more.
- All JavaScript
  JavaScripts are active components that perform commands or actions under specified conditions. If this item is removed, all JavaScripts will turn inactive.
- Links
  Links lead to some specific targets or actions. If you remove this item, all link characters in the PDF document disappear.
- Metadata
  Metadata include information about the PDF document such as author, subject, keywords, date, copyright information, etc. Metadata can be searched by PDF search utilities. View the PDF metadata in your document in Document Properties (Document > Document Properties).
- Embedded non-display data
  This removes internal data not covered by metadata that is not normally visible, but can be viewed with PDF tools. This removes an embedded index, which may contain text that was subsequently redacted.

Click Remove to delete the content of the selected item(s).
Select File > Save to save the inspected PDF document. Select Save As… and enter a new filename if you want to keep the original PDF document.

Notes

All selected items will be permanently removed from the PDF document after you save the file. If you close the PDF document file without saving it, all operations are cancelled and you will have to repeat this process.

Optimizing PDF

Chris Messina — Thu, 09 Jul 2009 17:47:39 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:47:39 PM

Optimizing PDF

Optimizing a PDF file lets you create a copy with changed properties, more suitable for particular purposes. It allows you to balance file size against display quality.

Select Tools > Optimize PDF for a dialog box with the following panels:

General panel
First, specify the compatibility level and choose from compression options.

Optimize PDF for fast web view: Objects are prioritized so texts display quickly and heavy pictures later.

Use Flate to encode non-encoded streams and use it instead of LZW to reduce stream size.

Remove document structure by eliminating tag information.

Remove private data from other applications, embedded thumbnails and invalid bookmarks and links: these can be useless items, they do not affect the appearance of the PDF file.

"Discard all" options:

Comments:
Deletes all comments added to the PDF. Comments include notes, markups, drawing objects as well as file and sound attachments.
Form actions, JavaScript actions:
If the PDF has interactive features (for example buttons for sending a form somewhere), but these are not needed, they can be deleted.
External cross-references:
If the PDF has links to other files that will not be available to other users, these links can be eliminated.
Alternate images:
An image in the PDF file can have "alternate" images which are optional and can be deleted. For example a color image can have a gray alternate image which is used for printing instead of the color image. The alternate image is only a plus, the file can be used without it.

Images panel
These options change the sampling rates, compression methods and quality of color, grayscale and B/ W images in the PDF. To reduce file size, use JPEG or JPEG2000. ZIP can produce bigger file sizes if the original image was compressed with JPEG.

JBIG2 compression is best for black-and-white images. If image quality is less important, use downsampling to reduce file size.

With scanned pages the Use MRC Layers option splits the image into three layers with optimized compression for each, so total file size is reduced. Deskew is useful for images scanned at an angle. Despeckle eliminates spots and shadow lines from scanned pages.

Fonts panel
Unembedding a font reduces file size. But the new PDF file may differ from the original; if the viewing computer does not have a required font, it must be substituted by a similar or more basic one.

Optimizing PDF

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

Optimizing a PDF file lets you create a copy with changed properties, more suitable for particular purposes. It allows you to balance file size against display quality.

Select Tools > Optimize PDF for a dialog box with the following panels:

General panel

First, specify the compatibility level and choose from compression options.

Optimize PDF for fast web view: Objects are prioritized so texts display quickly and heavy pictures later.

Use Flate to encode non-encoded streams and use it instead of LZW to reduce stream size.

Remove document structure by eliminating tag information.

Remove private data from other applications, embedded thumbnails and invalid bookmarks and links: these can be useless items, they do not affect the appearance of the PDF file.

"Discard all" options:

Comments: Deletes all comments added to the PDF. Comments include notes, markups, drawing objects as well as file and sound attachments.

Form actions, JavaScript actions: If the PDF has interactive features (for example buttons for sending a form somewhere), but these are not needed, they can be deleted.

External cross-references: If the PDF has links to other files that will not be available to other users, these links can be eliminated.

Alternate images: An image in the PDF file can have "alternate" images which are optional and can be deleted. For example a color image can have a gray alternate image which is used for printing instead of the color image. The alternate image is only a plus, the file can be used without it.

Images panel

These options change the sampling rates, compression methods and quality of color, grayscale and B/ W images in the PDF. To reduce file size, use JPEG or JPEG2000. ZIP can produce bigger file sizes if the original image was compressed with JPEG.

JBIG2 compression is best for black-and-white images. If image quality is less important, use downsampling to reduce file size.

Fonts panel

Unembedding a font reduces file size. But the new PDF file may differ from the original; if the viewing computer does not have a required font, it must be substituted by a similar or more basic one.

Reading PDF

Chris Messina — Thu, 09 Jul 2009 17:46:18 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:46:18 PM

Reading PDF

You can listen to your PDF file using a built-in version of Nuance® RealSpeak™.

® RealSpeak™.

To set up default read aloud parameters
From the main menu, choose Edit > Preferences > TTS > Setup to specify language, voice, volume and rate. You can set here the range of accessibility for the entire document or for the first several pages only, and decide if you want to use tags to define the reading order.

To set up current read aloud parameters
From the main menu, choose Document > Document Properties > Advanced, specify the reading order (from the left to the right or from the right to the left), as well as the language for the document to be read aloud.

To have text read aloud
From the main menu, choose Tools > Read PDF and select one of the drop-down menu items

Read Current Page,
Read to End of Document

Once you have started reading of your PDF, the Read PDF toolbar is displayed.

It has following controls (from left to right):

Stop – – stops reading out
Pause – – pauses reading. When paused, the button changes to Resume.
Previous page – – jump to the beginning of the previous page
Previous paragraph - jump to the beginning of the previous paragraph
Next paragraph – – jump to the beginning of the next paragraph
Next page - jump to the beginning of the next page

These playback controls are also available from the Tools > Read PDF menu during reading.

Reading order by tag structure

You can have PDF documents read out by using the Read PDF command under the Tools menu. In such cases it is the in-built application algorithm that determines the actual reading order. With the new tag support however, the application introduces an alternative: reading PDF documents out following a reading order as defined by the tag structure.

To utilize this, choose Tools > Read PDF > Properties, and mark the Use tags for reading out checkbox.

When the application is reading out a PDF using its tag structure, it utilizes the following mechanism:

Text elements: Alternate Text property is read out. If it is not available, the program reads Current (Actual) Text property. In case it is not available either the text content of the given tag will be read.
Non-text elements (for instance, images): Since these have no text content, only two of the above steps may apply: Alternate text is read out - in its absence, Actual Text. Such PDF elements will have Alternate text if they have been created from Word documents using the proper settings in Word (Format Picture dialog, Web tab). If not, their alternate texts have to be specified manually through the Tag tab in the Properties dialog box.

There are certain tag types that are treated specially by the PDF reading feature. These include:

Tables: Reading first describes the table (number of columns and rows). Then table headings with the specification 'Heading'. Afterwards reading navigates through the cells following the left-to-right and top-to-bottom order. For every cell, the relevant header cell content is repeated first, before reading out the actual cell content.
Headings: Before reading each heading, its level is defined.
Numbered or Bullet Lists: First, the number of list elements is specified, then list elements themselves are read out.
Form fields: When reading out uses tagging, only tagged form fields are included in it. In untagged documents, all form fields are read out - after the document content.
Annotations: In tagged documents, only tagged annotations are read out. In untagged ones - all annotations (after form fields - if any).

These tag types are created when you generate tagged PDF files from Word using the Create PDF menu or toolbar button. The layout analyzer built into the product is not capable of detecting these tag types.

Note
We recommend that you use tag-defined reading order if you have a complete and verified tag structure.

To save the whole document text to a sound file

Choose Tools > Read PDF > Read to File.
Name your file in the Save As dialog box and choose the file type wav.

Reading out using Jaws®®
The software Jaws is one of the most widespread screen-reader application used to read texts of interface elements as well as document content. If Jaws is installed on your machine, this release of PDF Converter Professional works in close cooperation with it.

Having your PDF read out by Jaws is an alternative for the in-built, tag-driven document reading capability of PDF Converter Professional. With Jaws running, as soon as a PDF is opened in PDF Converter Professional its content will start to be read out. For this reading method, the following keyboard actions are available:

Left arrow: read previous word
Right arrow: read next word
Up arrow: read previous content element in tag tree
Down arrow: read next content element in tag tree
CTRL+UP: read content of previous tag
CTRL+DOWN: read content of next tag
Page Up: read first content element of previous page
Page Down: read first content element of next page
Home: read first content element of document
End: read last content element of document
Escape: cancel reading

Parsing the whole PDF document for reading may take longer than desired. To control the amount of text to be read out in one portion, use the Properties dialog box under Tools > Read PDF: specify either the entire document or a certain amount of pages starting from page 1. If you opt for choosing the whole PDF, reading will proceed in 5-page portions. To navigate among these sections, use CTRL+Page Down and CTRL+Page Up.

Tip
To save only part of a PDF document to a sound file, use Split Document first.

Note
This product can read text in the language you chose at installation time.

If a suitable version of Nuance® RealSpeak™ ® RealSpeak™ or OmniPage is available on your computer, you can select any language and voice that they offer.

Reading PDF

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

You can listen to your PDF file using a built-in version of Nuance® RealSpeak™.

To set up default read aloud parameters

From the main menu, choose Edit > Preferences > TTS > Setup to specify language, voice, volume and rate. You can set here the range of accessibility for the entire document or for the first several pages only, and decide if you want to use tags to define the reading order.

To set up current read aloud parameters

From the main menu, choose Document > Document Properties > Advanced, specify the reading order (from the left to the right or from the right to the left), as well as the language for the document to be read aloud.

To have text read aloud

From the main menu, choose Tools > Read PDF and select one of the drop-down menu items

Read Current Page,
Read to End of Document

Once you have started reading of your PDF, the Read PDF toolbar is displayed.

It has following controls (from left to right):

Stop – stops reading out

Pause – pauses reading. When paused, the button changes to Resume.

Previous page – jump to the beginning of the previous page

Previous paragraph - jump to the beginning of the previous paragraph

Next paragraph – jump to the beginning of the next paragraph

Next page - jump to the beginning of the next page

These playback controls are also available from the Tools > Read PDF menu during reading.

Reading order by tag structure

To utilize this, choose Tools > Read PDF > Properties, and mark the Use tags for reading out checkbox.

When the application is reading out a PDF using its tag structure, it utilizes the following mechanism:

Text elements: Alternate Text property is read out. If it is not available, the program reads Current (Actual) Text property. In case it is not available either the text content of the given tag will be read.
Non-text elements (for instance, images): Since these have no text content, only two of the above steps may apply: Alternate text is read out - in its absence, Actual Text. Such PDF elements will have Alternate text if they have been created from Word documents using the proper settings in Word (Format Picture dialog, Web tab). If not, their alternate texts have to be specified manually through the Tag tab in the Properties dialog box.

There are certain tag types that are treated specially by the PDF reading feature. These include:

Tables: Reading first describes the table (number of columns and rows). Then table headings with the specification 'Heading'. Afterwards reading navigates through the cells following the left-to-right and top-to-bottom order. For every cell, the relevant header cell content is repeated first, before reading out the actual cell content.
Headings: Before reading each heading, its level is defined.
Numbered or Bullet Lists: First, the number of list elements is specified, then list elements themselves are read out.
Form fields: When reading out uses tagging, only tagged form fields are included in it. In untagged documents, all form fields are read out - after the document content.
Annotations: In tagged documents, only tagged annotations are read out. In untagged ones - all annotations (after form fields - if any).

Note

We recommend that you use tag-defined reading order if you have a complete and verified tag structure.

To save the whole document text to a sound file

Choose Tools > Read PDF > Read to File.
Name your file in the Save As dialog box and choose the file type wav.

Reading out using Jaws®

The software Jaws is one of the most widespread screen-reader application used to read texts of interface elements as well as document content. If Jaws is installed on your machine, this release of PDF Converter Professional works in close cooperation with it.

Left arrow: read previous word
Right arrow: read next word
Up arrow: read previous content element in tag tree
Down arrow: read next content element in tag tree
CTRL+UP: read content of previous tag
CTRL+DOWN: read content of next tag
Page Up: read first content element of previous page
Page Down: read first content element of next page
Home: read first content element of document
End: read last content element of document
Escape: cancel reading

Tip

To save only part of a PDF document to a sound file, use Split Document first.

Note

This product can read text in the language you chose at installation time.

If a suitable version of Nuance® RealSpeak™ or OmniPage is available on your computer, you can select any language and voice that they offer.

Headers and Footers

Chris Messina — Thu, 09 Jul 2009 17:43:28 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:43:28 PM

Headers and Footers

You can add textual information to appear along the top or bottom of your PDF pages in one or more PDF documents. Text for the top area is a header, for the bottom area it is a footer. The text can be left- or right-aligned or centered; it appears in a font, size, style and color you can define. A page range can be applied to exclude the header or footer from certain pages. Text can be user-defined or pre-defined, such as a page number, date, author, title etc.

To place headers and/or footers:

Choose Document > Header and Footer, or
In Document Assembly view, click the Header and Footer tool in the Document Assembly toolbar

and then choose Add, Update, or Remove headers and/or footers from the drop-down menu:

Add Header and Footer: In the Add Header and Footer dialog box, specify the appearance, content, page range for headers and/or footers. Insert macros such as Date, Page Number, or document-specific data such as Author, Creation Date etc. to fill in different fields within headers and footers. Follow your operations step-by-step in the Preview area to make sure there is sufficient clear area on every page to receive the header and/or footer. Modify margin settings if necessary. In the Schemes area, click Create if you want to save current settings as a re-usable pattern. Click OK to apply these settings to the current PDF or Apply to Multiple to choose further PDF files to receive the header or footer.
Update Header and Footer: Choose this to make PDF Professional put currently valid values (e.g., date and time) into different fields of headers or footers or after some changes have taken place in your document: pages inserted, extracted, replaced etc. Modify current settings for the header and/or footer in the Add Header and Footer dialog box. Save new settings under another name by clicking Create. Such update applies to the current document only.
Remove Header and Footer: After confirmation, headers and footers are removed from your document.

Notes
If you want to save your settings to a reusable scheme, you must click Create before clicking OK or Apply to Multiple.

PDF Professional may not be able to recognize and manage headers and footers generated by other applications.

Headers and footers are text type objects, so they can be used, fully or partly, as attributes in operations such as Find, Compare, Split, etc.

With PDF Professional Enterprise, a Bates Number can also be added by an Add Header and Footer operation if saved in a Scheme. When this dialog box is accessed from a Bates Numbering command, a Bates Number becomes the default macro. A header/footer with a Bates number can also be updated as described above, but cannot be removed.

Headers and Footers

admin — Tue, 07 Jul 2009 19:02:22 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:22 PM

To place headers and/or footers:

Choose Document > Header and Footer, or
In Document Assembly view, click the Header and Footer tool in the Document Assembly toolbar

and then choose Add, Update, or Remove headers and/or footers from the drop-down menu:

Add Header and Footer: In the Add Header and Footer dialog box, specify the appearance, content, page range for headers and/or footers. Insert macros such as Date, Page Number, or document-specific data such as Author, Creation Date etc. to fill in different fields within headers and footers. Follow your operations step-by-step in the Preview area to make sure there is sufficient clear area on every page to receive the header and/or footer. Modify margin settings if necessary. In the Schemes area, click Create if you want to save current settings as a re-usable pattern. Click OK to apply these settings to the current PDF or Apply to Multiple to choose further PDF files to receive the header or footer.
Update Header and Footer: Choose this to make PDF Professional put currently valid values (e.g., date and time) into different fields of headers or footers or after some changes have taken place in your document: pages inserted, extracted, replaced etc. Modify current settings for the header and/or footer in the Add Header and Footer dialog box. Save new settings under another name by clicking Create. Such update applies to the current document only.
Remove Header and Footer: After confirmation, headers and footers are removed from your document.

Notes

If you want to save your settings to a reusable scheme, you must click Create before clicking OK or Apply to Multiple.

PDF Professional may not be able to recognize and manage headers and footers generated by other applications.

Headers and footers are text type objects, so they can be used, fully or partly, as attributes in operations such as Find, Compare, Split, etc.

Splitting a Document

Chris Messina — Thu, 09 Jul 2009 17:43:01 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:43:01 PM

Splitting a Document

You can split a large document into a set of smaller ones according to criteria you choose. You can extract defined pages from a PDF. In both cases, the original PDF document is left unchanged. The unit of splitting is a page, so no split point can be specified anywhere inside a page. When you split a document by page numbers, the specified pages become the first pages of the new documents. When you split by text or bookmarks, the page containing the text or bookmark becomes the first page of the new document.

Splitting or extracting cannot be performed on single-page documents. You can do splitting or extracting from the current document or a chosen one.

A new splitting criterion is available – – by file size. Specify the maximum number of megabytes permitted for each split file.

To split a document
Select Document > Split Document….Document…. The Split Document dialog box appears.

Select a multi-page document you would like to split.
Select one of the split modes and make any necessary settings. For detail, see Split Document dialog box.
Click OK. The Browse for Folder dialog box is displayed. Choose a folder for saving the resulting PDF file(s) or create a new folder.

Use the same procedure to extract pages to a single file according to the selected mode.

Splitting a Document

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

Splitting or extracting cannot be performed on single-page documents. You can do splitting or extracting from the current document or a chosen one.

A new splitting criterion is available – by file size. Specify the maximum number of megabytes permitted for each split file.

To split a document

Select Document > Split Document…. The Split Document dialog box appears.
Select a multi-page document you would like to split.
Select one of the split modes and make any necessary settings. For detail, see Split Document dialog box.
Click OK. The Browse for Folder dialog box is displayed. Choose a folder for saving the resulting PDF file(s) or create a new folder.

Use the same procedure to extract pages to a single file according to the selected mode.

Comparing PDF and Word Documents

Chris Messina — Thu, 09 Jul 2009 17:42:34 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:42:34 PM

Comparing PDF and Word Documents

You can compare a PDF document to a Word document. The typical scenario is that a PDF was created from a Word document, but the Word document was later modified and you need to locate those differences.

The PDF file is passed to PDF Converter Assistant to be converted to a Word document. The comparison between the two documents is made within Word, allowing a visual comparison or a textual comparison with the result displayed in a temporary file that you can save if required.

To compare documents

Select Document > Compare Documents….Documents…. The Compare Documents dialog box appears.
Accept the currently active open PDF document offered as the older one, or click Browse…… to select a newer one in an Open dialog box. Under Revision, select from any available revisions of the document.
Click Browse…… to select the desired Word document in the Open dialog box.
Select a report type for the comparison result: Side by Side or Combined (see descriptions below).
Click OK. Confirm conversion from PDF format and click the Convert All button in the PDF Converter Assistant. A read-only copy of the original PDF file is displayed in Microsoft Word, with .pdf extension.
If necessary, confirm conversion from RTF format for the Word file.

Side by Side report: Scroll both documents synchronously to visually check differences, if any.

Combined report: A consolidated temporary document is created in Word's Track Changes mode that displays the newer version of the document and indicates visual and textual changes. Changes in text formatting are not considered to be differences.

Notes
You can also specify the Word document as older and the PDF as newer.

For this type of comparison, settings in the middle area of the dialog box are not accessible.

To compare parts of documents
The PDF may contain more material than the Word document. Split the PDF document to isolate only the part that should be compared.

To compare special attributes
For a visual comparison, specific attributes in PDF documents such as notes, highlights, markups, watermarks, signatures, etc. are considered as “normal” “normal” graphical objects and are included in the comparison.

For textual comparison, texts within text boxes, header/footer texts or stamped texts in PDF documents are considered as “normal” “normal” texts, but annotation texts are excluded from the comparison.

Note
You can also compare two PDF documents.

Comparing PDF and Word Documents

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

To compare documents

Select Document > Compare Documents…. The Compare Documents dialog box appears.
Accept the currently active open PDF document offered as the older one, or click Browse… to select a newer one in an Open dialog box. Under Revision, select from any available revisions of the document.
Click Browse… to select the desired Word document in the Open dialog box.
Select a report type for the comparison result: Side by Side or Combined (see descriptions below).
Click OK. Confirm conversion from PDF format and click the Convert All button in the PDF Converter Assistant. A read-only copy of the original PDF file is displayed in Microsoft Word, with .pdf extension.
If necessary, confirm conversion from RTF format for the Word file.

Side by Side report: Scroll both documents synchronously to visually check differences, if any.

Notes

You can also specify the Word document as older and the PDF as newer.

For this type of comparison, settings in the middle area of the dialog box are not accessible.

To compare parts of documents

The PDF may contain more material than the Word document. Split the PDF document to isolate only the part that should be compared.

To compare special attributes

For a visual comparison, specific attributes in PDF documents such as notes, highlights, markups, watermarks, signatures, etc. are considered as “normal” graphical objects and are included in the comparison.

For textual comparison, texts within text boxes, header/footer texts or stamped texts in PDF documents are considered as “normal” texts, but annotation texts are excluded from the comparison.

Note

You can also compare two PDF documents.

Comparing PDF Documents

Chris Messina — Thu, 09 Jul 2009 17:41:41 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:41:41 PM

Comparing PDF Documents

You can compare two similar PDF documents (e.g., two versions or revisions of a document) to determine differences between them or to verify if approved changes have actually been made. The comparison result is displayed in a temporary file that you can save if required.

To compare documents

Select Document > Compare Documents….Documents…. The Compare Documents dialog box appears.
Accept the currently active open document offered as the older one, or click Browse…… to select another. The Open dialog box appears. Under Revision, select from any available revisions of the document.
Accept an open document offered as the newer one, or click Browse…… to select another. The Open dialog box appears. Under Revision, select from any available revisions of the document.
Choose a comparison type: View visual and text differences (Visual) or View text differences (Text).
For visual type select a markup color and analysis type: Thorough (slower comparison with a higher number of smaller areas), Balanced, or Overview (faster comparison with a lower number of bigger areas). For text type you can include formatting differences (font name, size, attributes, etc.).
Select a report type for the comparison result: Side by Side or Combined.

Side by Side report: First, a summary page is displayed that contains the type of comparison (Visual or Text), the names of the older and newer documents, and either a message saying that both documents are identical, or the summarized comparison results as follows:

For textual comparison, the number of words:

added in the newer document
deleted from the older document
found in both documents (match)
differing in formatting only (if specified)

For visual comparison:

number of identical pages
number of differing pages
number of pages added or deleted (for documents with different numbers of pages)

For documents that were not found identical, the summary page is followed by pages of both documents next to each other with markups showing differences (e.g., strikethrough for deleted words, underline for added words, boxes for matching words, clouds for differing graphics, etc.). For comparison purposes, blank pages are added to the shorter document to equalize the numbers of pages.

Combined report: A consolidated document is created that displays the newer version of the document. A sticky note comment on the first page contains basically the same information as described for the summary page of a Side by Side report. Areas where differences were found are marked up. Hover with the Hand tool within a markup area to view the older content.

To compare parts of documents
You may want to compare specific parts of documents only. First, perform Split Document for both of them, and then compare the resulting segments.

To compare special attributes
For a visual comparison, specific attributes such as notes, highlights, markups, watermarks, signatures, etc. are considered as “normal” “normal” graphical objects and are included in the comparison.

For textual comparison, texts within text boxes, header/footer texts or stamped texts are considered as “normal” “normal” texts, but annotation texts are excluded from the comparison.

Notes
Text differences are usually best displayed in Side by Side format, while for visually-based documents a Combined format may be preferred.

You can also compare a PDF document with a Word document.

Comparing PDF Documents

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

To compare documents

Select Document > Compare Documents…. The Compare Documents dialog box appears.
Accept the currently active open document offered as the older one, or click Browse… to select another. The Open dialog box appears. Under Revision, select from any available revisions of the document.
Accept an open document offered as the newer one, or click Browse… to select another. The Open dialog box appears. Under Revision, select from any available revisions of the document.
Choose a comparison type: View visual and text differences (Visual) or View text differences (Text).
For visual type select a markup color and analysis type: Thorough (slower comparison with a higher number of smaller areas), Balanced, or Overview (faster comparison with a lower number of bigger areas). For text type you can include formatting differences (font name, size, attributes, etc.).
Select a report type for the comparison result: Side by Side or Combined.

For textual comparison, the number of words:

added in the newer document
deleted from the older document
found in both documents (match)
differing in formatting only (if specified)

For visual comparison:

number of identical pages
number of differing pages
number of pages added or deleted (for documents with different numbers of pages)

To compare parts of documents

You may want to compare specific parts of documents only. First, perform Split Document for both of them, and then compare the resulting segments.

To compare special attributes

For a visual comparison, specific attributes such as notes, highlights, markups, watermarks, signatures, etc. are considered as “normal” graphical objects and are included in the comparison.

For textual comparison, texts within text boxes, header/footer texts or stamped texts are considered as “normal” texts, but annotation texts are excluded from the comparison.

Notes

Text differences are usually best displayed in Side by Side format, while for visually-based documents a Combined format may be preferred.

You can also compare a PDF document with a Word document.

Document Assembly Toolbar

Chris Messina — Thu, 09 Jul 2009 17:40:33 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:40:33 PM

Document Assembly Toolbar

1. Insert page(s)

2. Replace page(s)

3. Extract page(s)

4. Delete page(s)

5. Splitting file

6. Header and footer operations

7. Renumber pages

This toolbar is displayed while you are working in Document Assembly view. On switching to another view, the toolbar disappears. See detailed descriptions of these and further document assembly operations in the Document Assembly topic.

Document Assembly Toolbar

admin — Tue, 07 Jul 2009 19:02:09 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:09 PM

1. Insert page(s)

2. Replace page(s)

3. Extract page(s)

4. Delete page(s)

5. Splitting file

6. Header and footer operations

7. Renumber pages

Document Assembly

Chris Messina — Thu, 09 Jul 2009 17:40:13 GMT

Current revision posted to PDF Converter Professional 6 by Chris Messina on 7/9/2009 1:40:13 PM

Document Assembly

This view displays multiple pages at reduced size, making page operations easier to perform, either between pages of a single document or between documents. The functionality is similar to using Pages in the Navigation panel. The difference is that pages there are represented by static thumbnails, while in Document Assembly view the pages are just reduced in size, so many page editing functions remain available.

Assembling a single document

To place a set of miniature-sized pages from the current multi-page document in the Document Panel, and to display the Document Assembly toolbar:

choose View > Document Assembly, or
choose Navigation Panel > Pages, select a page and choose Document Assembly from its shortcut menu, or
click the Document Assembly tool on the View bar (bottom-right).

Use the Zoom tools to set the desired page size. To close Document Assembly View, choose a different view from the View menu or the View bar.

To copy or move pages or page ranges within a document:

Moving pages: Select one or several pages. Click on the small number below any of the selected thumbnails to drag it. A vertical red insertion bar indicates where pages get moved.
Copying pages: Select one or several pages. While holding down the Ctrl key, click on the small number below any of the selected thumbnails to drag it. A vertical red insertion bar indicates where pages get copied.

When you switch to Document Assembly view, the Document Assembly toolbar becomes available. Use it to insert pages from other files, replace, extract or delete pages, split the document, add headers and footers or renumber the pages. Choose Document > Pages or right-click a page for a shortcut menu offering these and more operations.

New: Add blank pages. In the New Pages dialog box, type in the desired number of blank pages, specify their size and orientation, and where they have to be inserted, then click OK.
Insert: Display the Open dialog box and browse for one or several files of supported types, select them, then click Open. PDF files are added directly, non-PDF files are converted to PDF. You can add further source files from other locations by clicking Add in the Insert Pages dialog box. Click Up or Down to re-order source files if necessary. Select one file and click Preview to view it page by page. To select a page range to be inserted, you must insert a single file at a time. Click OK to perform the insertion.
Replace: Select one or more files as described above and click Open. In the Replace Page dialog box, specify the range of pages of the original document to be replaced. Add further replacement files from other locations by clicking Add. The same buttons are available as for inserting pages. Click OK to perform the page replacement.
Extract: In the Extract Pages dialog box, specify the page range to be extracted. You can either delete or keep this page range in the original document after extraction. Click OK. A new PDF document containing the extracted pages and named ExtractPage1 is opened in a separate window, also in Document Assembly view. Process it as desired and save to the desired location under desired name.
Delete: In the Delete Pages dialog box, specify the page range to be deleted and click OK.
Crop: In the Crop Pages dialog box, specify margin sizes to be removed and the range of pages to which such cropping should be applied.
Rotate: In the Rotate Pages dialog box, specify the angle of rotation and the range of pages to be rotated.
Print: Choose this in a shortcut menu or from the File menu. Specify settings in the Print dialog box, see Printing Documents.

Note
Page ranges in Insert, Replace, Extract, Delete, Crop, Rotate, Print operations must be continuous.

Split Document: Process the document as described in Split Document.
Add Bookmark: Build up a bookmark structure for a page or the document as a whole as described in Bookmarks, Named Destinations.
Add Note: Place a sticky note onto any page or even outside the pages area as described in Note.
Search: Specify basic and advanced search options as described in Search dialog box.
Renumber Pages: When re-ordering, inserting, replacing, extracting, etc. pages in a document with dynamic page numbering placed via headers and footers or Bates Numbers, the continuous page numbering gets disturbed. Click this tool in the Document Assembly toolbar to restore correct numbering. This button becomes active only if the current document contains auto-generated page numbering.

Choose Document > Header and Footer or the corresponding tool in the Document Assembly toolbar to add, update, or remove headers and/or footers to all or selected pages. See Headers and Footers.

Assembling several documents

You can perform assembly operations on several documents opened in separate windows. Choose View > Document Assembly or click the Document Assembly tool on the View bar to switch to Document Assembly view, then choose File > Open and browse for other documents to be assembled. You can simply copy or move pages or page ranges among several documents:

Moving pages: Select one or several pages. Click on the small number below any of the selected thumbnails to drag it. As you hover with your pointer over a document in another open window, a vertical red insertion bar indicates where pages get moved.
Copying pages: Select one or several pages. While holding down the Ctrl key, click on the small number below any of the selected thumbnails to drag it. As you hover with your pointer over a document in another open window, a vertical red insertion bar indicates where pages get copied.

These documents can further be processed by any of the assembly operations described above for single documents.

Page editing operations
Some page editing operations can be done in Document Assembly view that cannot be done with Pages in the Navigation panel. These include:

using the Select text tool to copy a selection to Clipboard for pasting to editable documents outside the program, or to be pasted into notes, text boxes or callouts in other pages or documents.
using the Select text tool to copy a text selection for pasting onto a Typewriter tool cursor or into a Typewriter box. This allows you to copy and paste real PDF text from one PDF page to another, even in other documents. When you save the target PDF, the pasted text becomes part of the PDF.
using the Touchup Text or Touchup Object tool to modify page content.
using the Comments tools to add notes, text boxes, drawing elements or marking up texts.
using tools from the Advanced toolbar to add text, sounds, movies or 3D objects to the PDF.

Document Assembly

admin — Tue, 07 Jul 2009 19:02:08 GMT

Revision 1 posted to PDF Converter Professional 6 by admin on 7/7/2009 3:02:08 PM

Assembling a single document

To place a set of miniature-sized pages from the current multi-page document in the Document Panel, and to display the Document Assembly toolbar:

choose View > Document Assembly, or
choose Navigation Panel > Pages, select a page and choose Document Assembly from its shortcut menu, or
click the Document Assembly tool on the View bar (bottom-right).

Use the Zoom tools to set the desired page size. To close Document Assembly View, choose a different view from the View menu or the View bar.

To copy or move pages or page ranges within a document:

Moving pages: Select one or several pages. Click on the small number below any of the selected thumbnails to drag it. A vertical red insertion bar indicates where pages get moved.
Copying pages: Select one or several pages. While holding down the Ctrl key, click on the small number below any of the selected thumbnails to drag it. A vertical red insertion bar indicates where pages get copied.

New: Add blank pages. In the New Pages dialog box, type in the desired number of blank pages, specify their size and orientation, and where they have to be inserted, then click OK.
Insert: Display the Open dialog box and browse for one or several files of supported types, select them, then click Open. PDF files are added directly, non-PDF files are converted to PDF. You can add further source files from other locations by clicking Add in the Insert Pages dialog box. Click Up or Down to re-order source files if necessary. Select one file and click Preview to view it page by page. To select a page range to be inserted, you must insert a single file at a time. Click OK to perform the insertion.
Replace: Select one or more files as described above and click Open. In the Replace Page dialog box, specify the range of pages of the original document to be replaced. Add further replacement files from other locations by clicking Add. The same buttons are available as for inserting pages. Click OK to perform the page replacement.
Extract: In the Extract Pages dialog box, specify the page range to be extracted. You can either delete or keep this page range in the original document after extraction. Click OK. A new PDF document containing the extracted pages and named ExtractPage1 is opened in a separate window, also in Document Assembly view. Process it as desired and save to the desired location under desired name.
Delete: In the Delete Pages dialog box, specify the page range to be deleted and click OK.
Crop: In the Crop Pages dialog box, specify margin sizes to be removed and the range of pages to which such cropping should be applied.
Rotate: In the Rotate Pages dialog box, specify the angle of rotation and the range of pages to be rotated.
Print: Choose this in a shortcut menu or from the File menu. Specify settings in the Print dialog box, see Printing Documents.

Note

Page ranges in Insert, Replace, Extract, Delete, Crop, Rotate, Print operations must be continuous.

Split Document: Process the document as described in Split Document.
Add Bookmark: Build up a bookmark structure for a page or the document as a whole as described in Bookmarks, Named Destinations.
Add Note: Place a sticky note onto any page or even outside the pages area as described in Note.
Search: Specify basic and advanced search options as described in Search dialog box.
Renumber Pages: When re-ordering, inserting, replacing, extracting, etc. pages in a document with dynamic page numbering placed via headers and footers or Bates Numbers, the continuous page numbering gets disturbed. Click this tool in the Document Assembly toolbar to restore correct numbering. This button becomes active only if the current document contains auto-generated page numbering.

Choose Document > Header and Footer or the corresponding tool in the Document Assembly toolbar to add, update, or remove headers and/or footers to all or selected pages. See Headers and Footers.

Assembling several documents

You can perform assembly operations on several documents opened in separate windows. Choose View > Document Assembly or click the Document Assembly tool on the View bar to switch to Document Assembly view, then choose File > Open and browse for other documents to be assembled. You can simply copy or move pages or page ranges among several documents:

Moving pages: Select one or several pages. Click on the small number below any of the selected thumbnails to drag it. As you hover with your pointer over a document in another open window, a vertical red insertion bar indicates where pages get moved.
Copying pages: Select one or several pages. While holding down the Ctrl key, click on the small number below any of the selected thumbnails to drag it. As you hover with your pointer over a document in another open window, a vertical red insertion bar indicates where pages get copied.

These documents can further be processed by any of the assembly operations described above for single documents.

Page editing operations

Some page editing operations can be done in Document Assembly view that cannot be done with Pages in the Navigation panel. These include:

using the Select text tool to copy a selection to Clipboard for pasting to editable documents outside the program, or to be pasted into notes, text boxes or callouts in other pages or documents.
using the Select text tool to copy a text selection for pasting onto a Typewriter tool cursor or into a Typewriter box. This allows you to copy and paste real PDF text from one PDF page to another, even in other documents. When you save the target PDF, the pasted text becomes part of the PDF.
using the Touchup Text or Touchup Object tool to modify page content.
using the Comments tools to add notes, text boxes, drawing elements or marking up texts.
using tools from the Advanced toolbar to add text, sounds, movies or 3D objects to the PDF.